Job Opportunities

Duties and Responsibilities

Under the direct supervision of the Administration Officer and overall supervision of the Head of Administration, the incumbent will be responsible for the following duties:

  1. Ensure all administrative activities are conducted in line with the Administrative Standard Operating Procedures (SOPs).
  2. Review supporting documentation, verify claims for action and conformance with administrative rules and regulations and collaborate closely with other offices/units as appropriate.
  3. Verify resource requirements in the area of responsibility (WFP facilities, assets, light vehicle fleet), and assist in the identification of new requirements to facilitate efficiency and cost effectiveness of operations and services.
  4. Responsible for provision of services such as facilities management, asset management and light vehicle management related, reporting any discrepancies to the supervisor for consistent and timely delivery of services, to ensure the provision of a safe and comfortable working environment for WFP staff.
  5. Support the production of various data; compile and prepare reports to contribute to the provision of accurate information for informative decision-making and to support the effective and timely management of WFP resources.
  6. Contribute to planning, monitoring, and processing administrative actions related to procurement, finance, including contracts with external vendors to ensure all data is accurately and timely recorded, processed in WFP corporate systems and any operational issues addressed.
  7. Adapt and update administrative processes, supporting the implementation of operating procedures, to contribute to the continuous improvement of administration services in the area of responsibility.
  8. Answer a range of queries related to the provision of administrative services.
  9. Provide training and guidance to staff in interpretation of administrative procedures, policies, processes, and use of corporate systems to ensure consistency and efficiency of services provided to all clients.
  10. Supervise the outsourced contractors providing a variety of services, including cleaning and catering services, to ensure service provision in accordance with WFP specifications; maintain database of contracts validity and ensure timely processing of related payments.
  11. Perform other related duties as need arises.

Minimum Qualifications


Completion of secondary school education. A post-secondary certification Administration/Finance or related field is required.


Four years of progressively responsible work experience in general administrative work.


Proficiency in both oral and written English  language.

Knowledge & Skills:

  • Ability to perform all routine administrative activities in line with operating standards.
  • Ability to provide ad-hoc guidance to junior colleagues and new staff members.
  • Knowledge of specialised common business practices and methods gained through relevant technical training and experience.
  • Ability to develop and maintain relationships with different partners in order to provide a high-quality support service.
  • Ability to carry out basic data analysis and independently resolve problems.
  • Ability to monitor and record financial transactions.
  • Good communication skills required to give and receive information and work with a variety of individuals.
  • Ability to maintain confidentiality.

Application Instructions

Interested and qualified candidates are requested to submit online applications through E-Recruitment.

For this vacancy, priority consideration will be given to qualified internal candidates.

Applications that do not meet the above requirements will be disregarded. Only shortlisted candidates will be contacted.

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05 Jul, 2021

Lead Mechanical Engineer – Kilifi – Deadline: 30/07/2021

About the role

We are currently seeking an experienced Lead Mechanical Engineer who will work on Sanergy’s existing breeding facility to implement key retrofits and design changes to the current operating facility. The position is based in Kilifi with considerable movement to Kinanie, Machakos constituency.

A typical day for you might include the following:

  • Lead a team of engineers to design, select and procure mechanical equipment packages to be used in organic waste bioconversion facilities
  • Analyse existing operations and propose new retrofits to increase efficiency and reduce the overall operational costs
  • Perform design calculations for various engineering problems
  • Review vendor drawings and provide technical feedback to ensure specifications are met
  • Review controls and/or electrical plans for various equipment
  • Review/Develop mechanical engineering deliverables (Specification sheets, GA drawings)
  • Provide engineering input to civil and architectural drawings
  • Shortlist potential vendors and request designs for quotation
  • Lead meetings with vendors and engineering consultants
  • Along with the vendor, perform factory acceptance testing, test and balance activities, and functional performance tests
  • Responsible for the technical quality and accuracy of work developed by the mechanical engineering team
  • Prepare operating guidelines commissioning test forms, equipment checklists and commissioning reports and maintain commissioning issues lists
  • Develop clear and transparent communication channels with other staff including Engineers, Project Manager, and Administration Staff.
  • Lead and manage the installation and commissioning of various industrial equipment
  • Troubleshoot system operational issues that impact system operation, safety, and reliability
  • Provide hands-on field expert level support for construction
  • Perform field inspections to ensure construction meets the design specifications

Skills and qualifications you’ll need:

  • Bachelor Degree in Mechanical Engineering or relevant field
  • 5+ years of experience in engineering and design of processing units, equipment, waste treatment facility.
  • Demonstrated working knowledge of how multi-disciplinary engineering team functions
  • Demonstrated working knowledge or interest in the operation of Boilers, Chillers, water treatment, Pumps, waste treatment and Control Systems is preferred.
  • Experience in operating factories in the waste sector is preferred
  • Experience in commissioning various mechanical and electrical systems
  • Effective interpersonal skills to properly represent Sanergy in an ethical and professional manner.
  • Ability to explain technical information to technical and non-technical people.
  • Demonstrated ability to manage a team, set priorities, handle budgets and provide constructive feedback to junior members

Qualities you’ll need to fit in well among the Sanergy-Stars:

  • A collaborative spirit that compels you to work beyond your team
  • A desire to understand and serve customers
  • A willingness to embrace diversity, integrity and empathy
  • An innovative approach to assessing and testing new ideas
  • An enthusiasm to achieve set targets and improve yourself professionally

The perks you’ll have:

  • A holistic benefits package
  • Unparalleled opportunities for personal and professional growth
  • A unique chance to tackle critical challenges of sanitation, economic empowerment and food security

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