Job Opportunities

Marketing Officer – Deadline: 15/07/2021

Duties and responsibilities

Reporting to the Senior Marketing Officer; In addition to the above, the marketing officer will be responsible for:

  1. Identifying target markets and developing strategies to communicate with them;
  2. Participating in the development marketing strategy for the corporation in line with the corporation’s objectives;
  3. Coordinating marketing campaigns;
  4. Implementing budgeted marketing activities; e. Monitoring customer needs;
  5. Training and motivating sales and marketing staff to drive to drive revenue growth;
  6. Monitoring and analyzing marketing trends;
  7. Developing and managing efficient distribution networks for sales;
  8. Carrying out market research
  9. Any other duty as may be assigned by a competent authority.

Required Qualifications and Competencies

For appointment to this position, person should:

  1. A bachelor of commerce in marketing, or its equivalent from a university recognized in Kenya;
  2. Have at least six (2) years post qualification experience in marketing;
  3. Be a member of the Marketing Society of Kenya (MSK).

Method of Application

NB: Applicants will be required to satisfy all the requirements of Chapter Six of the Constitution of Kenya, 2010 and avail clearances from the following institutions:

  • Kenya Revenue Authority (KRA)
  • Directorate of Criminal Investigation (DCI)
  • Higher Education Loans Board (HELB)
  • Credit Reference Bureau (CRB)

To be considered, your application must be received by not later than 15th July 2021 and addressed to:

The Chairperson

Kitui County Textile Centre

(KICOTEC)Board of Directors

P.O Box 72 – 90200

KITUI

Or

Through the following email address:   kicotec@kitui.go.ke . Only shortlisted candidates will be invited for interview.

 

Job Opportunities

Senior Marketing Officer – Deadline: 15/07/2021

For appointment to this position, person should: i) A bachelor of commerce in marketing, or its equivalent from a university recognized in
Kenya;

  1. Have at least six (6) years post qualification experience in marketing;
  2. Be a member of the Marketing Society of Kenya (MSK).

Responsibilities Duties and responsibilities
Reporting to the Chief Executive Officer;

In addition to the above, the senior marketing officer will be responsible for:

  1. Identifying target markets and developing strategies to communicate with them;
    Managing all marketing for the corporation and activities within the marketing department;
  2. Developing the marketing strategy for the corporation in line with the corporation’s objectives;
  3. Coordinating marketing campaigns;
  4. Developing and overseeing the utilization of the marketing budget;
  5. Creation and publication of all marketing material in line with marketing plans;
  6. Monitoring customer needs;
  7. Managing, training and motivating sales and marketing staff to drive revenue growth;
  8. Monitoring and analyzing marketing trends;
  9. Developing and managing efficient distribution networks for sales;
  10. Carrying out market research
  11. Any other duty as may be assigned by a competent authority

Method of Application

NB: Applicants will be required to satisfy all the requirements of Chapter Six of the Constitution of Kenya, 2010 and avail clearances from the following institutions:

  • Kenya Revenue Authority (KRA)
  • Directorate of Criminal Investigation (DCI)
  • Higher Education Loans Board (HELB)
  • Credit Reference Bureau (CRB)

To be considered, your application must be received by not later than 15th July 2021 and addressed to:

The Chairperson

Kitui County Textile Centre

(KICOTEC)Board of Directors

P.O Box 72 – 90200

KITUI

Or

Through the following email address:   kicotec@kitui.go.ke . Only shortlisted candidates will be invited for interview.

 

Job Opportunities

Finance and Administration Manager – Deadline: 15/07/2021

Duties and responsibilities

Reporting to the Chief Executive Officer, the Finance and Administration Manager will be responsible for:

  1. Managing the Revenue Generation Process to ensure competitiveness, profitability and sustainability of the Corporation;
  2. Ensuring compliance with regulatory authorities on finance related matters;
  3. Developing and implementing office administrative and personnel systems;
  4. Advising on compliance by the Corporation or its entities with the Kitui County Corporation Act, Public Finance Management Act 2012 and any other relevant law;
  5. Designing and developing revenue generation systems and procedures;
  6. Developing and ensuring the implementation of an effective internal control system for prudent financial management;
  7. Reviewing financial accounting reports for adequacy and appropriateness;
  8. Advising on financial risk profile of the Corporation; and
  9. Coordinating the preparation of guidelines relevant to revenue generation, enhancement, administration and debt collection.

For appointment to this position, a person should:

  1. Have a Bachelor’s degree in Commerce (Accounting or Finance Options) Business Administration, Economics or its equivalent from a university recognized in Kenya;
  2. Have at least ten (10) years post qualification experience in Financial Management/ Revenue mobilization, five (5) of which should have been in a senior position or at a top management level in the Public Service or Private Sector, preferably in the Apparel Industry;
  3. Be a Member of either the Institute of Certified Public Accountants, Institute of Certified Secretaries or Institute of Internal Auditors;
  4. A relevant Master’s degree from a university recognized in Kenya will be an added advantage.

Method of Application

NB: Applicants will be required to satisfy all the requirements of Chapter Six of the Constitution of Kenya, 2010 and avail clearances from the following institutions:

  • Kenya Revenue Authority (KRA)
  • Directorate of Criminal Investigation (DCI)
  • Higher Education Loans Board (HELB)
  • Credit Reference Bureau (CRB)

To be considered, your application must be received by not later than 15th July 2021 and addressed to:

The Chairperson

Kitui County Textile Centre

(KICOTEC)Board of Directors

P.O Box 72 – 90200

KITUI

Or

Through the following email address:   kicotec@kitui.go.ke . Only shortlisted candidates will be invited for interview.

 

Job Opportunities

Senior Accountant – Deadline: 15/07/2021

About this job

Tugende’s mission is: “Helping people help themselves”. The Tugende Senior Accountant is a thorough professional in Finance with a practical mind and attention to detail. The ideal candidate will be required to work autonomously serving in the mainstream roles of; managing client account, payroll management, accounts management, fixed asset management, compliance, and taxation. This position is based in Kenya and thus only Kenyan Nationals are encouraged to apply.

Key Duties and Responsibilities:

Client Weekly Billing and Finance Income Accruals

  • Prepare and Review client weekly bills, monthly finance income for posting from the loan management system into the current and future financial management system. (QuickBooks & Microsoft Dynamics 365)

Client Weekly Payments

  • Review weekly clients’ payments from all sources (MPesa, Banks, etc.)
  • Review weekly payment reconciliations reports by the accountant and accounting officers.
  • Prepare, review and post weekly payments into QuickBooks and Microsoft Dynamics 365 (ERP)

Fees and Penalties

  • Ensure all fees applied are posted in QuickBooks
  • Review fees applied in Musoni and reconcile with QuickBooks and Microsoft Dynamics 365.

Write-Offs

  • Review weekly write-off in salesforce originate for posting to QuickBooks
  • Post-write-off to QuickBooks and Microsoft Dynamics 365.
  • Review write-offs recognized in Musoni

Reconciliations of CRM and Loan management system

  • Prepare reconciliations for reports from the client relationship management system and loan management system to ensure accuracy of information being fed into Quickbooks and Microsoft Dynamics 365.

Payroll Management

  • Review monthly payroll deduction inputs (Staff Hire Purchase, Salary Advances, etc)
  • Update HR Magic with staff payroll change request
  • Prepare final payroll for submission to the bank
  • Post payroll journal to QuickBooks
  • Reconcile payroll deduction in QuickBooks

Accounts Management

  • Review and reconcile month-end accounts payables and receivables balances.
  • Review all daily transactions for cash and bank accounts.
  • Review daily postings to ensure costs are allocated to their respective branches
  • Support accounting officers to ensure weekly transactions deadlines are met.
  • Review and pre-signed monthly cash and bank reconciliation reports.
  • Review weekly cash projection for finalization submission.
  • Review all reconciliation reports from officers (Inventory, Assets)
  • Review monthly journals posted in QuickBooks ( Expenses Accruals and Prepayments)

Fixed-Asset Management

  • Update the fixed asset register
  • Prepare disposal schedule for verification
  • Post monthly depreciation and disposals
  • Review fixed asset registers with physical assets in all branches.

Compliance and Taxation

  • Review and file monthly PAYE returns
  • Review and file monthly NSSF returns
  • Review monthly VAT Returns before filing
  • Review monthly Withholding tax returns

Month-end and Year-End closure and reporting

  • Ensure month-end closure reconciliations are completed within the first five days of the following month including bank reconciliations, stock reconciliations, intercompany reconciliations, and reconciliations of all accrual, prepayments, and deferred accounts.
  • Prepare and submit accurate and complete monthly management accounts.
  • Assisting with annual audit preparations.
  • Assisting with preparing and monitoring budgets.

Performing other accounting duties and supporting junior staff as required or assigned.

Requirements Preferred Skills, Knowledge & Abilities

  • Highly self-motivated and able to demonstrate a drive for results with a professional approach from a team
  • Excellent communication, presentation skills, and professionally presentable
  • Exhibit a passion for customers, and provide excellent customer service and empathy for our customers
  • Ability to work under pressure in a fast-paced environment and willing to work in the different regions of Kenya.
  • Ability and willingness to learn to ride a motorcycle to conduct fieldwork
  • Computer literate with the ability to comfortably use MS Office and GSuites. Have at least 35 Words Per Minute.
  • High level of professionalism and integrity, with good moral character
  • Ability to work under minimum supervision with resilience and a “can do” attitude

Qualification and Experience:

  • Must be a CPA/ACCA and Minimum 3 years of work experience, working with an institution or organization such as a microfinance or business credit-related business
  • Having an audit background would be an added advantage.
  • Should have one to two years of supervisory experience

Key Competencies

  • Hold values similar to our own: Adopt and champion the values that Tugende stands for; Integrity, Empathy, Teamwork, Solutions-Oriented and Always growing
  • Confidentiality: Able to handle sensitive information professionally and confidentially.
  • Positive Attitude: the main mindset of “getting things done” and finding satisfaction in developing sustainable long-term solutions at all times.

Flexible and resilient: Willingness to travel, flexibility in schedule and work hours, seek direct feedback, and see every challenge as an opportunity to grow. Benefits   What will you gain?

Career Trajectory: This is a role with significant leadership potential to grow as the company operations grow. Someone who does this job can be promoted to; Chief Accountant, Country Finance Manager, Regional Finance Manager, and Group Financial Controller.

Meaningful Work: Tugende’s work gives entrepreneurs the opportunity to earn a better living for themselves and their families. We are changing East Africa’s asset-finance industry by building a sustainable business that ignites financial development. Join this movement!

Great Team: Tugende has a smart, fun, and growing team of ~699 employees. We take our work seriously, but love to joke and have fun. We regularly have fully-paid, voluntary team outings, as well as fun parties for our customers. Our headquarters are in Kampala and we are growing our presence across East Africa.

Hours and compensation: This position is for an ambitious, full-time employee who will take on additional responsibilities and projects as they arise. Tugende offers competitive salaries and benefits that reflect a person’s contributions to the company’s mission and growth.

Apply Via https://apply.workable.com/tugende/j/4BFAF21E2B/?utm

Job Opportunities

Humanitarian Learning and Knowledge Management Officer – Deadline: 22/07/2021

The Learning and Knowledge Management Officer supports the application of learning within Disaster Management (DM) to improve performance in humanitarian programmes. This is achieved through support to systems, structures and environments to capture, store and share knowledge, and apply learning to practice. Responsibilities of the role include: conducting learning processes and advocating for the incorporation of outcomes into WV’s humanitarian strategies, policies, and decisions; advising responses on and implementing knowledge and information management systems; leading analysis and development of humanitarian learning trend reports and info sheets; coordinating and continuously improving knowledge and learning products; coordinating and conducting collaboration spaces such as webinars and MS Teams.

Key responsibilities

  • Coordinate Global Centre supported DM learning processes for Cat III and sustained humanitarian responses, and advise on other thematic or programme approach learning processes as requested.
  • Advise Cat III and sustained humanitarian responses on and implement knowledge management and information management systems immediately after declaration and/or as requested.
  • Advise on the development and continuous improvement of global DM knowledge, information and learning products, platforms and standards.
  • Lead analysis for and development of learning trend products and support dissemination.
  • Coordinate select knowledge sharing events and platforms for the DM Network, including webinars, events, and Centre of Competence (CoC) initiatives (particularly for the Monitoring Evaluation Accountability and Learning (MEAL) CoC).

Apply Via https://careers.wvi.org/jobs/global/humanitarian-and-emergency-affairs/humanitarian-learning-and-knowledge-management-officer/17140?utm

Job Opportunities

Senior Employee Relations & Staff Welfare Manager (Nairobi) – Deadline: Not Specified

About the job

Reporting to Head, Employee Relations & Staff Welfare, the ideal candidate will be responsible for co-developing and implementing strategies, policies, procedures, and programs that will promote productive and positive relationships between managers, employees, and co-workers; developing and reviewing employee experience initiatives across all touchpoints in our employees’ life cycle by using employee feedback to design employee-centered experiences and a happier workplace where employees can thrive.

Additionally, this role will implement the disciplinary and grievance handling policies and procedures, considering the application of the law, organization values, operational policies, and procedures.

Key Duties and Responsibilities 

Employee Experience – 40%

  • Co-create employee experience strategy and journeys for the company as part of the customer-centric culture by understanding company culture, using employee feedback, and investing resources into making changes and improvements.
  • Designing employee experience frameworks and creating exciting ways to measure and assess employee engagement (for example, surveys, forum groups, etc.)
  • Reviewing management practices and their impact on the employee experience and improve management practices and behaviour to create a better employee experience.
  • Creating proactive approaches to well-being in the organization to drive the physical and mental well-being of employees as part of the corporate wellness and staff welfare agenda.
  • Reviewing and enhancing the employer brand internally by assessing the impact that people practices and policies have on the employee experience and shaping people policy frameworks that positively impact the employee experience.
  • Using agile methodologies to map out essential employee journeys, address pain points, and make recommendations on enhancing the employee experience by focusing on the employee and developing processes and policies using employee feedback as a valuable tool.
  • Co-developing and providing expert guidance on the company recognition programs that help the company acknowledge employee milestones, like work anniversaries or workplace achievements.
  • Aligning and evaluating ‘voice of the employee’ tools and approaches and drive forward the outputs on a better organization climate and employee experience.
  • Co-developing initiatives that create a unique employer brand internally aligned to culture, mission, and values.
  • Be part of the team designing communication plans that positively impact the employee experience and design approaches to communications that provide employees with a voice to enhance employee experience.

 

 

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Grievance Handling, Disciplinary & Labour Relations – 40%

  • Guide the line management and staff on grievance related matters to resolve any grievance-related matters.
  • Liaise with line managers to ensure consistency of implementation of disciplinary procedures in the organization.
  • Investigate and respond to all queries raised by the Union or Line Managers on staff discipline matters in a fair and timely manner.
  • Work in liaison with the concerned departments, line management, and staff to ensure that cases relating to disciplinary and grievance matters are handled to their conclusion within the stated timelines.
  • Manage the staff disciplinary process end to end, including providing support for panel hearings, organizing for staff disciplinary meetings, preparing and be the custodian of the relevant documentation, among other critical elements of the disciplinary process.
  • Be a key contributor in liaison with the Industrial Relations manager and the legal department on litigation cases for ex-staff and provide critical information and support on such litigation cases.
  • Provide expert advice to line Managers on legal implications of disciplinary actions as they relate to the Labour Laws.
  • Act as the centre of expertise for the organization on all matters pertaining to employee relations and staff welfare and be an advisor to team leaders and staff and on issues that involve external parties.
  • Handle the more complex and sensitive ER matters at their location, including certain head-level and other key position ER issues, and investigate any formal charges from government agencies.
  • Monitor regularly changes in Labour laws and keep line managers informed.
  • Ensure that the company’s HR policies are aligned with the existing labour laws.

Staff Welfare Activities – 20%

  • Guide Line Managers on general techniques of behaviour management.
  • Provide practical guidance to staff on employee welfare issues, in collaboration with other relevant stakeholders.
  • Initiate and lead company-driven staff welfare campaigns to address different employee needs and develop relevant interventions.
  • Facilitate staff satisfaction and other employee relations and staff welfare surveys to inform interventions for resolution of crucial employee issues and company climate.
  • Collaboration with other stakeholders to organize staff functions, including staff end-year party, family days, and staff caravans.
  • Prepare, monitor, and control Employee welfare budgets to ensure effective cost control.
  • Manage insurances benefits (GLA, GPA, LOL) and ensure speedy claim settlement under the guidance of the Head of ER and Staff Welfare.
  • Oversight of the administration of Staff welfare benefits in consultation with the Head of ER and Staff Welfare.
  • Provide leadership to the ER and Staff welfare team of ER officers.

Knowledge, Skills and Experience

  • Bachelor’s Degree in HR, Psychology, Business, Social Sciences or related field.
  • Additional qualifications in Employee or Industrial Relations would be an added advantage.
  • Postgraduate Higher Diploma in HR.
  • Member of IHRM.
  • 6+ years of experience in employee relations environment, preferably in a large organization.
  • Previous experience in an Industrial /Employee relations position will be an added advantage.
  • Previous experience in administering discipline & grievance procedures within a large/Multi – national organization.
  • Experience in designing of employee experience journeys and employee-centered engagement initiatives.
  • Knowledge of Labor /Employment law and its practical application.
  • Knowledge of employee experience management and progressive internal employer brand building.
  • Knowledge of current trends and best practices of employee involvement and industrial relations.
  • Good awareness of the internal and external industrial environment and successful adaptation to changing demands and conditions of ER landscape.
  • Demonstrated capacity to lead and advise on HRM and change management initiatives.
  • Experience in administering and managing employee medical benefits plans and welfare services.
  • Experience in organizational culture initiatives.
  • Strong negotiation and persuasion skills – effectively influence all stakeholders to result in acceptance, agreement, or behavior change.
  • Strong analytical, problem solving, critical thinking, and organizational and advanced computer skills.
  • Strong communicator, presenter, influencer, and conflict management skills, with a history of success coaching all levels of management and employees through complex, challenging, and emotional issues.
  • Good coaching and mentoring skills.
  • Resilience – Ability to remain calm, stable, and maintain self-control in potentially emotional grievance handling and disciplinary situations.
  • Good self and team leadership skills.

Method of Application

Interested candidates who meet the above requirements are requested to submit their application through LinkedIn by attaching a detailed curriculum vitae or sending the cv via email quoting the position title on the subject of the email to Recruitment@kenya-airways.com

 

Job Opportunities

Core IT Infrastructure Lead – Deadline: 09/07/2021

DESCRIPTION

We are pleased to announce the following Position in the Digital IT Department within the Technology Division.  In keeping with our current business needs, we are looking for a person who meets the criteria indicated below.

Brief Description

Reporting to the Director – Digital IT, the position holder will be responsible for for Infrastructure Strategy execution as well as planning, delivering, and maintaining all infrastructure (on premise and cloud), database administration, system administration and moving to containerization as part of cloud native strategy.

Key Responsibilities

  • Regular team and one-on-one engagements
  • Build the skillset according to the fit for future program
  • Team performance management
  • E2E responsibility for planning and implementation of Data Centre infrastructure – Servers, Storage,  (Public Cloud, Private Cloud, Data Management and NFV)
  • E2E responsibility for planning, implementation and maintaining of Container management platform to support next generation Cloud services.
  • Lead Safaricom in the identification and implementation of OCP Initiatives as part of IT Modernization.
  • E2E accountability for design and planning of Open Compute technology.
  • E2E accountability for sourcing and deployment of OCP solutions in Safaricom.
  • Benefits realization of OCP initiatives which includes reduction in CAPEX, OPEX, Power and Cooling costs.
  • Accountable for planning, building and maintaining all IT infrastructure (Server, Storage, Operating Systems, Virtualization and Containers)
  • Responsible for Patching our Infrastructure.
  • Responsible for LifeCycle Management of Infrastructure.

QUALIFICATIONS

  • Master’s or bachelor’s degree in computer science or engineering
  • Ten or more years of experience in IT Infrastructure and Operations, preferably in designing, building and managing large infrastructure across multiple data centres and cloud environments.
  • Over seven years of leadership responsibilities in large delivery organizations, managing cross-functional teams and/or organization-wide programs, influencing senior-level management and key stakeholders effectively within complex context
  • 7+ years’ experience in cloud and infrastructure management
  • Project Management and Agile Certifications
  • Experience in IT strategic planning and evolution roadmap delivery
  • Solid technical background, with hands-on experience in automated; agile environments delivering infrastructure; monitoring and tooling to high-traffic web applications
  • Professional experience and knowledge of digital and Telecommunications industries strongly preferred

Apply Via https://safaricom.taleo.net/careersection/saf_external_professional/jobdetail.ftl?job=21000176&utm

Job Opportunities

Senior Manager – CVM Platforms and Capabilities – Deadline: 09/07/2021

We are pleased to announce the following Position in the Digital IT Department within the Technology Division.  In keeping with our current business needs, we are looking for a person who meets the criteria indicated below.

Brief Description

Reporting to the Director – Digital IT, the position holder will be responsible for for Infrastructure Strategy execution as well as planning, delivering, and maintaining all infrastructure (on premise and cloud), database administration, system administration and moving to containerization as part of cloud native strategy.

Key Responsibilities

  • Regular team and one-on-one engagements
  • Build the skillset according to the fit for future program
  • Team performance management
  • E2E responsibility for planning and implementation of Data Centre infrastructure – Servers, Storage,  (Public Cloud, Private Cloud, Data Management and NFV)
  • E2E responsibility for planning, implementation and maintaining of Container management platform to support next generation Cloud services.
  • Lead Safaricom in the identification and implementation of OCP Initiatives as part of IT Modernization.
  • E2E accountability for design and planning of Open Compute technology.
  • E2E accountability for sourcing and deployment of OCP solutions in Safaricom.
  • Benefits realization of OCP initiatives which includes reduction in CAPEX, OPEX, Power and Cooling costs.
  • Accountable for planning, building and maintaining all IT infrastructure (Server, Storage, Operating Systems, Virtualization and Containers)
  • Responsible for Patching our Infrastructure.
  • Responsible for LifeCycle Management of Infrastructure.

 Qualifications

  • Master’s or bachelor’s degree in computer science or engineering
  • Ten or more years of experience in IT Infrastructure and Operations, preferably in designing, building and managing large infrastructure across multiple data centres and cloud environments.
  • Over seven years of leadership responsibilities in large delivery organizations, managing cross-functional teams and/or organization-wide programs, influencing senior-level management and key stakeholders effectively within complex context
  • 7+ years’ experience in cloud and infrastructure management
  • Project Management and Agile Certifications
  • Experience in IT strategic planning and evolution roadmap delivery
  • Solid technical background, with hands-on experience in automated; agile environments delivering infrastructure; monitoring and tooling to high-traffic web applications
  • Professional experience and knowledge of digital and Telecommunications industries strongly preferred

Apply Via https://safaricom.taleo.net/careersection/saf_external_professional/jobdetail.ftl?job=21000356&utm

Job Opportunities

Business Management – Renewable Energy – Deadline: Not Specified

Job Description

Qualification

  • Sound knowledge of Administration and Marketing (BSs/MA) ideally in the waste management sector. However, not a must.
  • Good experience in Renewable energy
  • Sound knowledge in supply chain management.
  • Strong intercultural knowledge and communication capability
  • Dynamic/proactive entrepreneur with structured working style
  • Strong communication skills with fluency in English
  • Knowledge of German desired but not a must

Responsibilities

  1. Pitch services to new clients and maintain a good working relationship with new contacts
  2. Identify sales leads and procurement possibilities and establish relevant structures
  3. Design a strategy for a sustainable liquid waste collection system.
  4. Develop a suitable export strategies
  5. Design, maintain and monitor company databases
  6. Responsible for development of local quality management process
  7. Establish good and effective line of communication within the local team.
  8. Support in legal compliance.
  9. Prepare reports for local country management.
  10. Conduct research, collect and analyse data to prepare reports and documents.
  11. Arrange and coordinate meetings and events.
  12. Review operating practices and implement improvements where necessary.

Method of Application

Qualified candidates are encouraged to send CVs quoting relevant skills and experience to careers@britesmanagement.com

Interviews will be done on a rolling basis until the position is filled.

Only the shortlisted candidates will be contacted.

 

Job Opportunities

Procurement and IT Officer – Deadline: Not Specified

Report Directly to: Human Resources & Operations Manager

Collaborate with: Country staff and Partners and all Helen Keller Intl staff regional and HQ teams.

Major Duties and Responsibilities

  1. Procurement
    1. Developing procurement strategies that are inventive and cost-effective.
    2. Sourcing and engaging reliable suppliers and vendors.
    3. Pre-qualification of suppliers as provided in the procurement policy.
    4. Compliance with the procurement procedures as per the Helen Keller Intl and donor policies
    5. Spear heads the constitution of the procurement committees and the Terms of Reference.
    6. Creates purchase orders, ensuring relevant procurement procedures have been applied and all supporting documentation is attached.
    7. Ensuring all invoices received reconcile to the purchase orders accompanied by corresponding receipts.
    8. Negotiating with suppliers and suppliers to secure advantageous terms.
    9. Reviewing existing contracts with suppliers and service providers to ensure on-going feasibility.
    10. Ensuring the quality, relevance and conformity of all service provider contracts and administrative documents before they are signed.
    11. Coordinate the process of purchasing products or services and organising and confirming delivery of goods and services.
    12. Prepare the calls for tender and participate in the identification of the shortlist.
    13. Prepare the letter of invitation and draw up the contract or aim for orders.
    14. Management of the procurement budget
  2. Preparing procurement reports.
    1. Ensure that HKI operates in accordance with HKI’s and donor procurement policies, rules and regulations.
    2. Actively participate in the proposal and budget development process to ensure the development of procurement plans and subsequent work plans.
    3. Prepare annual procurement plans with quarterly and updates for procurements needed for the office and programs.
    4. Develop supplier and service provider database that meets the criteria-efficiency, effectiveness, quality, competitiveness and value for money.
    5. Develop delivery contracts, framework contracts and purchase orders in line with HKI contractual guidelines.
    6. Ensure documentation of the procurement process both electronic and manual filing systems in compliance with the Helen Keller Intl procurement manual procedures.
  3. Logistics and Administration
    1. Coordinate logistics and protocol of all missions
    2. Supervise the management and maintenance of the logistics of Helen Keller Intl (Real Estate, Furniture, Vehicles, Motorcycles, etc …)
    3. Manage the movement plans to ensure adherence of staff to the procedures and the facilitation of staff movement (by road and flights)
    4. Allow petty cash expenses for the office administration.
    5. Liaises with IT departments to ensure proper server usage and maintenance of staff laptops and the internet connectivity.
    6. Coordinate staff and office security
    7. In collaboration with the HR and Operations Manager, manage Kenya Visa, alien cards, and Work Permits for International staff; Ensure timely submission and follow-up as needed.
    8. Maintain a records management system meets Helen Keller Intl /donor requirements for records and archiving, and requires regular archiving of documents at secure locations (i.e., access security and security against records damage due to climate conditions);
    9. Work closely with the NGO board to ensure that the county office compliance.
  4. Asset Management
    1. Develop and manage appropriate physical inventory count procedures for the Nairobi office and field offices.
    2. Develop and manage procedures for the disposal of fixed assets to ensure appropriate levels and control over eventual sales values and donations.
    3. Enforce the systems, policies and procedures for the management of the organisation assets in the field offices as well as the Nairobi office.
    4. Maintain and update Asset inventory on a bi-annual basis and submit report to HQ.
  5. Motor Vehicle Management
    1. Ensure that all official vehicle documentation is current and available in the vehicles.
    2. Maintain a record for each vehicle.
    3. Analyse logbooks and fuel consumption. Report any anomalies.
    4. Perform any other task to contribute to the smooth running of the organization.

Required Qualifications and Experience

  1. Bachelor’s degree in supply chain management, logistics or business administration
  2. In-depth knowledge of the procurement procedures
  3. Proficient in Microsoft Office Suite
  4. Work experience in an international NGO in a similar position for at least three years

Required Skills and Competencies

  1. Highly organized and detail-oriented
  2. Excellent analytical and problem-solving skills.
  3. Ability to take initiative, multi-task and prioritize among competing demands.
  4. A good team player with strong interpersonal skills, outgoing personality and ability to work independently and effectively under pressure and on strict deadlines in a multi-cultural setting.
  5. Knowledge of USAID procurement regulations.

Method of Application

Qualified candidates should submit a cover letter and resume to KRecruitment@hki.org stating the job title in the subject line. Applications will be accepted until the position is filled

 

 

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