Job Opportunities

Competencies

  • PROFESSIONALISM:
  • Knowledge of human resources policies, practices and procedures and ability to apply them in an organizational setting. Ability to identify issues, formulate opinions, make conclusions and recommendations. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
  • CLIENT ORIENTATION:
  • Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.
  • PLANNING AND ORGANIZING:
  • Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.

Education

  • Advanced university degree (Master’s degree or equivalent) in human resources management, business or public administration, social sciences, education or related area, is required.
  • A first-level university degree in combination with two (2) additional years of qualifying work experience may be accepted in lieu of the advanced university degree.

Work Experience

  • A minimum of five (5) years of progressively responsible experience in human resources management, administrative services or related area is required.
  • Experience in human resources management as applied in the context of providing services to clients is required
  • At least three years’ experience in the application of internal regulations and rules in an HR operational environment of an international organization, is required.
  • Experience in the administration of a broad range of entitlements and benefits using an Enterprise Resource Planning (ERP) system is required.
  • Experience in administering entitlements and benefits to clients in globally dispersed locations is desirable.

Responsibilities

GENERAL:

  1. Advise human resources assistants on staff pay and benefits, including the on-boarding of selected candidates.
  2. Provide advice and support to managers and staff on human resources related matters.
  3. Keep abreast of developments in various areas of human resources (HR).
  4. Supervise the work of the human resources assistants in carrying out human resources administrative transactions, including preparation of personnel actions, maintenance of staffing tables and processing of contracts.
  5. Prepare special reports and participate and/or leads special human resources projects.

ADMINISTRATION OF ENTITLEMENTS:

  1. Provide advice on interpretation and application of policies, regulations and rules. Review and provide advice on exceptions to policies, regulation and rules.
  2. Administer and provide advice on salary and related benefits, travel, and social security entitlements.
  3. Determine and recommend benefits and entitlements for staff on the basis of contractual status.
  4. Review policies and procedures and recommend changes as required.

OTHER DUTIES:

  1. Advise and counsel staff in respect of rights, responsibilities, code of conduct and difficulties associated with work and entitlements .
  2. Perform other related duties as assigne

Apply Via https://careers.un.org/lbw/jobdetail.aspx?id=164821&utm

05 Jul, 2021

Manager – Facilities Technical Services – Deadline: 14/07/2021

Job Purpose

  • The job holder is Responsible for effective management facilities & Equipment.

Key Responsibilities/ Duties / Tasks

  1. Managerial / Supervisory Responsibilities
  • Management of renovation and maintenance work undertaken by maintenance contractor to ensure facilities are maintained to the required standards.
  • Supervise other staff in Works.
  • General management of utilities
  • Oversee preparation of budget and annual procurement plan for the section.
  1. Operational Responsibilities / Tasks
  • Oversee preparation of budget and annual procurement plan for the section.
  • Review and approve payments and expenditure for section and ensure budgets are adhered to and all control processes and procedures in place have been complied with.
  • Manage and develop staff capacity for the section setting and review of performance targets, managing disciplinary issues and ensuring that the Section’s operations are adequately staffed in terms of skills and numbers.
  • Lead and drive the development of facility management strategies and work plans; and ensure that these meet corporate needs.

Operational Responsibilities / Tasks

  • Formulate and enforcing policies, procedures strategies and work plans for the Section.
  • Formulation and development of acquisition and disposal plans for plant, machinery and equipment (scanners, generators, etc.)
  • Monitor  and enforce compliance with relevant statutory legislation
  • Carry out a review of services provided by third party service providers to ensure that contractual obligations are met.
  • Coordinate installation, operations, maintenance and repair of plant and equipment.
  • Develop, review and update facility management policies; and ensure sensitisation of new policies to staff is carried out as and when required.
  • Effective management of utilities and service providers.
  • Ensure equipment properly are managed and are regularly inspected to optimise performance.
  • Review and approve Bills of Quantity and drawings and proposals
  • Ensure that there is a regular review and evaluation of services provided by third parties and make recommendations to procurement on adherence to the SLAs.

Job Dimensions:

  1. Financial Responsibility
  • Approval of Budgets
  • Approval of  expenditure
  • Approval of Disposal of obsolete assets
  • Review and approval SAP requests
  1. Responsibility for Physical Assets
  • Responsible for physical assets assigned by the Authority.
  • Provides oversight over physical assets assigned to the section.
  1. Decision Making / Job Influence
  • Makes Strategic, Operational decisions.
  • Plan the work of subordinates.
  • Assign work to subordinates.
  • Monitor subordinates work performance.
  • Appraise/evaluate subordinates performance
  1. Working Conditions
  • Predominantly works within the office or houses

Job Competencies (Knowledge, Experience and Attributes / Skills).

Academic qualifications

  • A degree in Land Economics, Quantity Survey, Engineering or related discipline.

Professional Qualifications / Membership to professional bodies

  • Relevant professional registration.

Previous relevant work experience required.

  • At least 5 years work experience with 2 years at entry-level management.

Functional Skills, Behavioral Competencies/Attributes:

Analytical skills

  • Resilient and results oriented
  • Knowledge of Property Law, Council By-Laws etc.
  • Team player
  • Self-driven
  • Leadership skills
  • Work under pressure

Apply Via https://www.kra.go.ke/en/careers/1295-facilities-technical-services?utm

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