Job Opportunities

1.     Manager (Pre – Export Verification Of Conformity)

Job Purpose

Coordinates and is responsible for implementation of conformity assessment systems based on approved specifications in import inspection through Pre–Export Verification of Conformity (PVoC) programmes in the countries of origin, inspection at the ports of entry and certification of imported products. This is to facilitate local, regional and international trade and ease of doing business while safeguarding consumer health and safety, protection of environment in line with Articles 42, 43(a, b, c & d), 46 (a, b & c) of the Constitution of Kenya and the Standards Act (Cap 496 Laws of Kenya); and entrenchment of a culture of quality for the realization of Kenya’s vision 2030, African Union Agenda 2063 and United Nations Sustainable Development Goals.
Articulates Kenya’s position in regional conformity assessment fora for harmonization import inspection policies and procedures to facilitate ease of doing business across borders

Key Responsibilities / Duties / Tasks

  1. Managerial / Supervisory Responsibilities
    1. Coordinates identification and prioritization of internal/external issues and Stakeholders that can affect and are affected by the KEBS quality inspection activities through the Pre–Export Verification of Conformity (PVoC) framework and formulates competitive and emergent strategies for delivery of KEBS mandate, realization of KEBS vision, Kenya Vision 2030, African Union Agenda 2063 and United Nation’s Sustainable Development goals;
    2. Coordinates implementation of policies, strategies and procedures for Pre–Export Verification of Conformity (PVoC) Programme for purposes of realizing international recognition and sustain leadership in Standardization Metrology Conformity Assessment (SMCA);
    3. Coordinates the reporting of certifications done by PVoC Inspection Bodies and maintains a database of all certificates of conformity, registrations and licenses issued under the programme;
    4. Coordinates designing Pre–Export Verification of Conformity (PVoC) framework, capacity requirements for contracted inspection bodies, evaluation criteria and systems for monitoring and evaluation to ensure efficiency and effectiveness of import inspection programmes;
    5. Coordinates the monitoring and evaluation of service delivery of contracted inspection agencies under Pre–
    6. Export Verification of Conformity program and enforcement of contractual obligations to ensure imported products comply with approved specifications;
    7. f) Oversees the implementation of Pre–Export Verification of Conformity (PVoC) framework to prevent shipment of substandard goods, minimize economic loss to importers due to rejection of substandard goods at the ports of entry, reduce cargo dwell time; safeguard the country from unfair trade practices and safeguard the country’s national security;
    8. g) Coordinates generation and dissemination of information on PVOC program through public notices, workshops and seminars in order to enhance public awareness on the PVOC program;
    9. h) Coordinates gathering, receiving, analysing and sharing intelligence information on imported products with other local and international stakeholders for risk profiling and decision making;
    10. Coordinates and analyses applications for waiver of PVoC requirements and provides secretariat services for the Waivers Evaluation Technical Committee, prepares and submits a report for consideration by the Managing Director and maintains a database of all waivers;
    11. Coordinates handling of queries, appeals and customer complaints related to PVoC to ensure timely resolution for trade facilitation and enhanced customer satisfaction;
    12. k) Organizes steering and operational meetings between KEBS and contracted PVoC partners to review the performance of the program for continual improvement and address any emerging contractual and global issues;
    13. Coordinates and is responsible for implementation of Risk Management Framework at the division to mitigate risks that affect the realization of business objectives.
    14. Coordinates establishment, implementation, maintenance, monitoring & evaluation and improvement of Management systems adopted by KEBS for the purpose of ensuring efficiency and sustained customer satisfaction.
  2. Operational Responsibilities / Tasks
    1. Coordinates the development, implementation, monitoring and evaluation of divisional workplans, medium term expenditure framework, and procurement plans;
    2. b) Coordinates development, implementation, monitoring and evaluation of PVoC programmes in order to facilitate trade, safeguard the health and safety of consumers and protect the environment;
    3. c) Guides on the targeting of imported consignments for inspection based on risk profiling framework to prevent importation of substandard, banned and concealed products from entering the Kenyan Market;
    4. d) Plans for inspection, organizes logistics, inspects and assesses consignments for product compliance and gives feedback to the importers and guides in implementation of corrective actions by importers whose products fail to comply with the requirements of relevant standards;
    5. Coordinates the preparation of the communication of the decisions of the Cabinet Secretary to the applicants and copies the respective inspection station managers informing them on the modalities with respect to implementation of the Cabinet Secretary’s decision.
    6. Coordinates enforcement of contractual obligations of the PVoC Inspection bodies;
    7. Provides technical expertise and professional advice on PVoC matters;
    8. Coordinates and reviews PVoC report, prepares summaries for consideration by Chief Manager, Quality Inspection;
    9. Coordinates tracking of payments and reconciliation of PVoC royalties;
    10. Approves sectional work plans to ensure suitability for implementation and monitor implementation of the work plans to establish progress in achievement of the sectional objectives;
    11. Reviews and approves sectional performance targets, monitors implementation, submits reports, and recommends performance rewards to the Chief Manager, Quality Inspection;
    12. Coordinates development of staff competencies through formal training programs, mentorship, coaching and on–the–job training to deliver divisional objectives.
    13. Assigns duties to staff at the station and approves leave
    14. Provides secretariat services to PVoC meetings;
    15. Assigns duties and approves leave to direct reports

Job Competencies (Knowledge, Experience and Attributes / Skills).

Academic Qualifications

Bachelor’s Degree in Science, Technology, Engineering and mathematics (STEM).

Professional Qualifications / Membership to professional bodies

  1. a) Registration with following professional bodies,
    Engineers Board of Kenya,
    ii. Kenya Chemical society
    iii. Physical society of Kenya
    iv. Food Nutrition and Dietetics Board
    v. Computer Society of Kenya
    vi. Kenya Institute of Management
    vii. National Quality Institute
    b) Gazetted Inspector

Previous relevant work experience required.

At least 8 years’ relevant experience with a minimum 3 years’ experience in a management position.

Functional Skills, Behavioral Competencies/Attributes

Functional Skills

  1. a) Quality Inspection and Auditing Skills
  2. b) Prosecution Skills
  3. c) Negotiation skills
  4. d) Project management skills
  5. e) Financial management skills
  6. f) Management skills
  7. g) Information, communication, and technology skills
  8. h) Presentation skills
  9. i) Report writing
  10. j) Analytical skills

Behavioral Skills

  1. Counselling skills.
  2. Problem solving skills
  3. Time management skills
  4. Communication skills
  5. Interpersonal skills

 

 

2.     Quality Assurance Officer

Reports to: Senior Quality Assurance Officer

Job Purpose

Implements conformity assessment systems based on approved specifications in inspection and certification of locally manufactured and imported products in specific sectors within the section including but not limited to: Mechanical, Civil, Building & Construction, Textile & Leather, Electrotechnical engineering; chemical, petrochemical, food and agriculture. This is to facilitate local, regional and international trade and ease of
doing business while safeguarding consumer health and safety, protection of environment in line with Articles 42, 43(a, b, c & d), 46 (a, b & c) of the Constitution of Kenya and the Standards Act (Cap 496 Laws of Kenya); and entrenchment of a culture of quality for the realization of Kenya’s vision 2030, African Union Agenda 2063 and United Nations Sustainable Development Goals.

Key Responsibilities/ Duties / Tasks

  1. Operational Responsibilities / Tasks
  2. Implements conformity assessment systems based on Kenya Standard or approved specifications for the purpose of realization of sustainable development goals, Kenya vision 2030 and African Union Agenda 2063 and promote market access of Kenyan products.
  3. Develops over 2,000 products in Kenya through implementation of standards within specific sectors in the section which are key to the achievement of the Agenda 2063, Kenya Vision 2030 and the Sustainable Development Goals;
  4. Monitors the conformity assessment systems and legal requirements to safeguard health and safety of consumers and protection of environment;
  5. Prepares reports on compliance of locally manufactured products with regulatory and statutory requirements within specific sectors in the section;
  6. Implements the resource mobilization strategies to increase revenue base and ensure financial sustainability within specific sectors in the section;
  7. Develops and monitors individual performance targets in line with strategic plan to ensure realization of organizational objectives within the section;
  8. Executes contractual services requested by industry to ensure compliance of products to relevant standards within the section;
  9. Implements, maintains, monitors & evaluates and improves Management systems adopted by KEBS for the purpose of ensuring efficiency and sustained customer satisfaction within the section;
  10. Implements workplans, medium term expenditure framework, and procurement plans within the section;
  11. Implements product certification schemes of supervision and control in the section in order to facilitate manufacturing, trade, protect environment and health and safety of the consumers;
  12. Inspects and assesses factories for product compliance and gives feedback to the manufacturers and guides in implementation of corrective actions by manufacturers whose products fail to comply with the requirements of relevant standards within the section;
  13. Prepares factory inspection reports for consideration by Assistant Manager, Quality Assurance;
  14. Provides sector specific data for use in the review of Standards in the National and Regional standard development process in order to address emerging issues;n) Prepares justifications for firms seeking certification to Diamond
  15. Mark and submits to the Assistant Manager, Quality Assurance for consideration;
  16. Conducts risk profiling and analysis of locally manufactured products within specific sectors in the section and implements strategies for the safeguarding of the health and safety of consumers;
  17. Tracks payments of Product Certification and Testing fees to ensure all payments due to KEBS are collected;
  18. Implements of business continuity strategies to ensure resilience and sustainability of processes, products and services; and
  19. Implements sectional strategies, and product certification procedures for locally manufactured products to ensure health and safety of consumers; and protection of the environment.

Job Dimensions:

Financial Responsibility: Responsible for revenue generation

 Responsibility for Physical Assets: Responsible for physical assets in the section; including but not limited to the field test Equipment, ICT Equipment, Office Furniture and equipment.

Decision Making / Job Influence: Makes operational decisions within the section.

 Working Conditions

  1. The job is predominantly field/factory based and involves travelling within country for industry engagements forums and meetings, and occasional travels outside the country for Product Certification functions.
  2. Exposure to hazardous chemicals and materials, and hostile working environment in the field and factory.

Job Competencies (Knowledge, Experience and Attributes / Skills).

Academic qualifications

  1. Bachelor’s degree in Science, Technology, Engineering and Mathematics (STEM)

Professional Qualifications / Membership to professional bodies

  1. Registration with relevant professional bodies, e.g.:
  2. Chemistry society of Kenya;
  3. Physics society of Kenya;
  4. Engineers Board of Kenya;
  5. Food Nutrition and Dietetics Board;
  6. Kenya Institute of Food Science and Technology;
  7. Computer Society of Kenya;
  8. National Quality Institute or any other relevant body;
  9. Any other relevant professional body;
  10. Gazetted Inspector
  11. Previous relevant work experience required.

Functional Skills, Behavioral Competencies/Attributes

Functional Skills and competence

  1. Quality Inspection and Systems auditing Skills;
  2. Skills to apply Statistical quality control tools
  3. Negotiation skills;
  4. Prosecution skills;
  5. Project Management;
  6. Financial Management;
  7. Information, communication, and technology skills;
  8. Presentation skills;
  9. Report writing;
  10. Analytical skills; and

Behavioural

  1. Problem solving skills;
  2. Time management skills;
  3. Communication skills; and
  4. Interpersonal skills.

 

 

3.     Craftsman

Job Purpose

The job performs specialized expertise in production services in the Engineering field which support Metrology and Testing laboratories in performing their work by preparation of samples, machining and fabrication of calibration and testing, interpretation of engineering drawings and development, machining and engraving of specialised parts
for local and regional industries in order to increase efficiency, reduce operation downtime and increase in accuracy of calibration and testing in line with corporate mission and goals or maintain organizational assets to increase efficiency, reduce operation downtime for efficient service delivery.

Key Responsibilities / Duties / Tasks 

  1. Operational Responsibilities / Tasks
  2. Interprets engineering drawings and sketches as may be required to meet the customer’s requirements.
  3. Participates in initiating the purchasing of process materials, spares and other resources required in Engineering workshop.
  4. Carries out installation and maintenance of routine mechanical parts
  5. Participates in implementation of quality management system based on ISO 9001 for customer satisfaction
  6. Ensures safe storage of mechanical engineering workshop machines, tools and equipment
  7. Maintains cleanliness of machines and working areas and ensures that restricted areas are not accessed by unauthorized person.
  8. Ensures personal protective equipment (PPEs) are used at all times.
  9. Updates inventory of machines, tools and equipment; stores them in an orderly manner and ensures their security
  10. Prepares samples for Metrology and Testing laboratories
  11. Machines parts for calibration and testing processes
  12. Engraves scales and dipsticks for the industry through interpretation of engineering drawings
  13. Carries out ordinary welding of routine mechanical parts
  14. Fabricates and carries out mechanical/Electrical repairs

Job Dimensions

  1. Financial Responsibility:
    1. Request for petty cash for purchase of working materials
    2. Requisition of workshop materials, tools and machines
  2. Responsibility for Physical/Information/HR/Intangible Assets
    1. Responsible for assigned physical assets (machinery, accessories, spare parts)
    2. Decision Making/Job Influence
    3. Makes routine decisions using standard operating procedures and work instructions
  3. Working Conditions
    1. Works predominantly in the laboratory with exposure to radiation, chemicals, vibration, high voltages,
    2. electromagnetic fields, fumes, noise, extreme temperatures, dust, moving mechanical parts, electrical shock
    3. among other hazards

Competencies (Knowledge, Experience and Attributes / Skills).Job

Academic Qualifications

  1. Technical Certificate in Electrical, Mechanical Engineering or their equivalent from a recognized Institution.
  2. Previous relevant work experience required.
  3. At least 1 year of relevant experience in industrial practice
  4. Functional Skills, Behaviour Competencies/Attributes
  5. Fitting skills, Fabrication skills, Machining skills, Time management skills, Problem solving skills.

 

 

4.     Assistant Customer Care Officer

Job Purpose

To assist in the execution of the KEBS Customer Experience policies, procedures, for purpose of facilitating and providing support of Standardization, Metrology and Conformity Assessment to deliver on the KEBS vision and mandate.

Key Responsibilities/ Duties / Tasks

  1. Managerial / Supervisory Responsibilities

N/A

Operational Responsibilities / Tasks

  1. Receives, sorts, registers, classifies and documents all customer complaints to improve on service delivery.
  2. Collects and tabulates all customer feedback from suggestion boxes at Kenya Bureau of Standards to enhance service delivery.
  3. Collects data at customer contact points for development of trends to enhance organizational intelligence.
  4. Supports the Customer Experience officer in compiling Loyal Customer Visit reports to enable follow up on identified service gaps and enable decision making.
  5. Collects data from departments to assist in development of frequently asked questions to disseminate information to the public.
  6. fMonitors the Customer Experience inbox and escalate customer enquiries and complaints to the
  7. Customer Experience Manager and/or Assistant Customer Experience Manager.
  8. Supports the Customer Experience officer in mystery shopper activities to get intelligence on KEBS service delivery in order to enhance service delivery and improve customer satisfaction in the organization.
  9. Takes minutes during divisional meetings for action planning and future reference
  10. Prepares divisional daily and weekly reports for process monitoring
  11. Requisitions of stationery and materials from the procurement stores for the Customer Experience division.
  12. Assists in logistical arrangements during the various Customer Experience activities.
  13. Files and updates departmental records in order to ensure easy retrieval of information.
  14. Implements the KEBS adopted management systems to ensure continual improvement of the processes.
  15. Implements the KEBS adopted management system to ensure continual improvement process.

Job Dimensions

Financial Responsibility

N/A

Responsibility for Physical Assets

Responsible for physical assets assigned by the institutions: furniture, computers, telephone

Decision Making / Job Influence: N/A

Working Conditions

  1. Works predominantly within the office and
  2. Expected to travel within the country

Job Competencies (Knowledge, Experience and Attributes / Skills).

Academic qualifications

  • Diploma in Marketing, Public Relations, Business Administration, Communications or social sciences.
  • Professional Qualifications / Membership to professional bodies
  • Sign Language will be an added advantage
  • Previous relevant work experience required.

Functional Skills, Behavioral Competencies/Attributes:

Functional

  • Time management skills
  • Branding strategies
  • Communication skills
  • Digital marketing/ e commerce skills

 

 

5.     Standards Officer

Reports to: Assistant Manager

Job Purpose

Responsible for the development of Standards and other guiding deliverables (Publicly Available Specifications (PAS), Technical Reports (TR), Company standards and National workshop agreements (NWA)) in sector
specific industry and trade processes for the purpose of facilitating local, regional, and international trade and promoting innovation in Kenyan Industries for the realization of KEBS vision of becoming global leader in
standard–based solutions that deliver quality and confidence while protecting the environment and entrenchment of a culture of quality. Articulates Kenya’s position in Standardization, Metrology and Conformity Assessment (SMCA) in regional and international fora to promote innovation, trade, and quality life.

Key Responsibilities / Duties / Tasks

Managerial / Supervisory Responsibilities

N/A

Operational Responsibilities / Tasks

  1. Coordinates the development of Regional Standards (East Africa Standards and ARSO Standards) and International Standards within a specific sector through involvement of stakeholders in Regional Technical Committees (TCs) for purposes of elimination of technical barriers to trade (TBTs);
  2. Coordinates establishment of National Technical Committees (TCs)/mirror committees for purposes of balanced stakeholders’ engagement in standards development to influence the direction of development of standards at national, regional and international levels;
  3. Coordinates the development and resolution of Kenya’s position to International Organization for Standardization (ISO) and International Electrotechnical Commission (IEC) Secretariats on draftmInternational Standards for the purpose of influencing technical contents of the published international Standards;
  4. Coordinates and is responsible for the development of Kenya Standards and other deliverables (Publicly Available Specifications (PAS), Technical Reports (TR), Company standards and National workshop agreements (NWA)) through involvement national Technical Committees (TCs) within a specific sector for purpose of facilitating trade, protection of health and safety of consumers and environment;
  5. Implements corporate risk management framework in the section and advises on emergent strategies to reduce the likelihood and impact on realization of organizational objectives in the section
  6. Conducts Standards publicity activities (through workshops, seminars) within various sectors for creation of awareness, training, increased uptake of published standards and integration of Standards in
  7. Regulations/policies;
  8. Implements, maintains, monitors & evaluates Management systems adopted by KEBS for the purpose of ensuring efficiency, effectiveness and sustained customer satisfaction;
  9. Undertakes research activities in the section with an aim to gathering relevant technical data on industry standardization needs for standards development;
  10. Develops proposed standards projects within the section and recommends for approval;
  11. Implements stakeholders’ feedback on the management of the standards development process and navigating challenges relating to requirements of standards specifications
  12. Coordinates the development of national position by relevant National Technical Committee

Job Dimensions

  1. Financial Responsibility:

N/A

  1. Responsibility for Physical Assets
  2. Responsible for computer assigned by the organization.
  3. Responsible for standards information documents

III. Decision Making: Makes operational decisions
IV. Working Conditions:

  1. a) Works predominantly within the office.
    b) Expected travels within and outside the country
    Job Competencies (Knowledge, Experience and Attributes / Skills).
    Academic Qualifications
    Bachelor’s Degree in Science, Technology, Engineering, and mathematics (STEM), humanities and social sciences.
    Professional Qualifications / Membership to professional bodies
    Registration with relevant professional bodies:
    a) Engineers Board of Kenya,
    b) Chemical society of Kenya
    c) Physics society of Kenya
    d) Food Nutrition and Dietetics Board
    e) Computer Society of Kenya
    f) Kenya Institute of Management
    g) National Quality Institute
    Previous relevant work experience required.

Functional Skills, Behavioral Competencies/Attributes.

Functional Skills

  1. Negotiation skills
  2. Project management skills
  3. Supervisory skills
  4. Information, communication, and technology skills
  5. Leadership skills
  6. Presentation skills
  7. Report writing
  8. Analytical skills
  9. Auditing Skills

Behavioural

  1. Counselling skills.
  2. Problem solving skills
  3. Time management skills
  4. Communication skills
  5. Interpersonal skills

 

 

6.     Assistant Technician (Testing Laboratory)

Reports to: Principal Laboratory Analyst

Job Purpose

The job is responsible for testing of samples in laboratory and onsite inspection using specialized measurement techniques and equipment/tools/instruments to check compliance to existing standards, company supplied methods and laboratory developed test methods in line with the requirements of ISO/IEC 17025.

Key Responsibilities/ Duties / Tasks

  1. Managerial / Supervisory Responsibilities
    1. N/A
  2. IOperational Responsibilities / Tasks
  3. Performs sampling and preparation of samples for analysis as specified in test methods protocols and requirements of international standards
  4. Conducts chemical, biological, and engineering measurement/testing for standards development, product conformity assessment, product certification and industry applications to ascertain product characteristics and conformance to legal, statutory, and contractual requirements
  5. Provides input in preparation of test reports/certificates by entering obtained test results in the Laboratory Information Management System
  6. Performs tests on intra–laboratory comparisons organized in the division as a quality assurance and control measure to ensure validity of results.
  7. Performs scheduled in–house maintenance, calibration and intermediate checks and monitoring on assigned equipment in order to maintain accuracy of measurements.
  8. Prepares and standardizes solutions, materials and reagents used in laboratory
  9. Maintains laboratory Quality System by carrying out assigned corrections and corrective actions arising from internal and external audits and assessments.
  10. Provides data for use in performing calculations on specific contributors to overall uncertainties based on identified budget
  11. Implements individual training programs as approved by laboratory management to ensure systematic personal development and delivery of testing services.
  12. Maintains laboratory safety standards by adhering to occupational health and safety policies with reference to testing of products and materials to meet the requirement of occupational health safety standard
  13. Receives samples and documents predetermined details, maintain a trail of sample status within the laboratory
  14. Takes part in internal and external quality systems assessments and audits
  15. Prepares and submits individual weekly and monthly performance reports outlining the extent of adherence to set targets and plans

Job Dimensions 

  1. Financial Responsibility

N/A

  1. Responsibility for Physical Assets
  2. Responsible for assigned physical assets in the laboratory section/unit including equipment and standards estimated at KES 3 Million
  3. Decision Making / Job Influence
  4. Makes decisions using standard operating procedures

Working Conditions

Works occasionally in the office and predominantly within in the laboratory with exposure to chemical, electrical, mechanical, radiation and biological hazards;

Job Competencies (Knowledge, Experience and Attributes / Skills).

Academic qualifications

  1. Diploma/Higher Diploma in Science, Technology, Engineering
  2. Professional Qualifications / Membership to professional bodies
  3. ISO/IEC 17025 Implementation certification
  4. Personnel certification in Non–destructive testing

Previous relevant work experience required.

  1. N/A

Functional Skills, Behavioral Competencies/Attributes

  1. Sample preparation techniques
  2. Basic statistics (mean, standard deviation, variance) to calculate and interpret data and conduct statistical analysis
  3. Laboratory quality management system (ISO 17025)
  4. Chemical spill clean–up procedures and hazard management plan
  5. Safety procedures and ability to store and handle chemicals safely
  6. IT skills
  7. Interpersonal skills
  8. Communication Skills
  9. Integrity
  10. Report writing skills

 

 

Method of Application

Application form including testimonials shall be filled and submitted online via KEBS websit on or before 10 September, 2021.All testimonials MUST be saved with applicant’s ID.N0. e.g.20441558_CV.pdf.

The Application should include attachments of;

  1. Cover Letter
  2. Curriculum Vitae
  3. Copies of Academic and Professional certificates
  4. Certificate of Good Conduct from the Directorate of Criminal Investigations
  5. Tax Compliance certificate from Kenya Revenue Authority (KRA)
  6. Ethics and Anti-Corruption Commission Clearance (EACC)
  7. Credit Reference Bureau clearance (CRB)
  8. Clearance certificate from Higher Education Loans Board (HELB).

IMPORTANT NOTICE; Upon successful upload and submission of application,the applicant will receive a system generated email notification that the job application details have been successfully submitted.

Persons with disability and female candidates are encouraged to apply. Academic qualifications of external origin MUST be accompanied with a recognition certificate from relevant body.

All degree applicants for engineering related positions must be Registered as a Graduate Engineer where applicable.

Only shortlisted candidates will be contacted. Canvassing will lead to automatic disqualification.

Apply Via https://www.kebs.org/index.php?option=com_content&view=article&id=631&Itemid=254&utm

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