Job Opportunities

1.     Assistant Procurement Officer

Essential Duties and Responsibilities  

Reporting to the Procurement Officer, the position holder will, among other duties be responsible for:

  1. Preparation of Requests for Quotation, Initiations to Bid, Requests for Proposal and co-ordination of their timely dispatch.
  2. Conducting price survey in the supply market and updating the University price lists.
  3. Carrying out sourcing activities as may be required for various procurement requirements.
  4. Monitoring of User departments spending patterns and ensuring on-time update of procurement plan.
  5. Collecting, analyzing and circulating quotes, bids and proposals for evaluation.
  6. Assisting in coordination with the selected bidder to ensure completion of administrative processes including Bid Security, contract award notices and distribution of contract documents.
  7. Receiving the approved requisitions and processing the appropriate documentation for local and overseas purchases/services/contracts.
  8. Coordinating with User Departments and making sure the right specifications for materials/items needed are provided on a timely basis.
  9. Providing purchased materials to the responsible receiving office complete with documentation.
  10. Ensuring collection of feedback from both internal and external customers and providing relevant recommendations for adoption.
  11. Coordinating with suppliers to ensure correct and timely delivery of goods and services as ordered.
  12. Proper documentation and maintenance of all supply documents including
  13. Requisitions, Quotations, LPOs, Invoices and Delivery notes awaiting payment.
  14. Ensuring proper record management of various procurement processes, decisions, and contractual agreements for accountability and audit purposes.
  15. Maintaining complete and updated purchasing/supplier records/data and pricing in the system.
  16. Monitoring and analyzing supplier performance and presenting detailed reports on recommendations.
  17. Participating in supplier re-evaluation and asset disposal exercises. iv. Preparation of various information and statistical reports.
  18. Any other duties as assigned by the supervisor.

Minimum Requirements

The suitable candidate should have the following qualifications and experience:

  1. A minimum of a Bachelor’s degree in Purchasing and Supplies or a related area.
  2. CIPS/CPSB qualified or in pursuit of the same will be an added advantage.
  3. Membership of a Professional organization will be an added advantage (KISM/CIPS).
  4. Minimum Three (3) year’s experience in a similar role.
  5. Working knowledge of the Internet and MS Office Suite. Critical Attributes.
  6. High level of integrity.
  7. Strong business acumen.
  8. Excellent negotiation and communication skills.
  9. Detail oriented with a hands on approach to all tasks.
  10. Ability to take a proactive approach to overcome challenges and achieve results.
  11. Ability to handle multiple projects in a fast paced environment.

 

 

2.     Human Resource Officer

Essential Duties and Responsibilities  

Reporting to the Head of Human Resource, the position holder will be responsible for the following, amongst others:

  1. Assist in developing, updating and implementing Human resource policies and procedures.
  2. Provide HR advice in accordance with current legislation, University policies and procedures and best practice.
  3. Process documentation and preparation of reports relating to personnel activities such as staffing, recruitment, training, grievances and performance evaluations.
  4. Track the performance management cycle, processes and ensure timely completion of performance appraisals.
  5. Processing of contract/resignation/termination/dismissal letters to employees.
  6. Preparation and submission of ad hoc and regular reports
  7. Processing of data for administrative planning
  8. Good and keeping records, filing and retrievals.
  9. Assist in payroll preparation by providing relevant data
  10. Take minutes in human resource related committees in the university.
  11. Provide front line support and advice on all people related issues, particularly discipline, grievance, performance and sickness.
  12. Perform any other duty as may be assigned by the supervisor.

Minimum Requirements

The suitable candidate should have the following qualifications and experience:

  1. Bachelor’s degree in human resource management.
  2. Must be Certified Human Resource Profession 11 (CHRP 11)
  3. Post graduate diploma/degree in Human Resources Management will be an added advantage.
  4. Must be an active member of the Institute of Human Resource Management (IHRM) in good standing.
  5. 6 years’ relevant experience as an HR generalist OR as an employee relations officer in a busy Human Resource department.
  6. Possess working knowledge of the labour laws.
  7. Computer literacy and efficiency in the use of Microsoft Office packages.
  8. Good administrative and coordination skills
  9. Ability to manage and sustain high cost center performance, compliance and performance Standards.

 

 

3.     Physics/Chemistry Laboratory Technician

Essential Duties and Responsibilities  

  1. Set up equipment, apparatus, chemicals and reagents for practical lessons.
  2. Perform demonstrations and provide technical support to trainees during the practicals.
  3. Maintain laboratory inventory.
  4. Ensure that all the required equipment, chemicals and reagents are available for use when required.
  5. Ensure requisition of laboratory consumables so that replenishment is timely.
  6. Maintain safe storage of laboratory chemicals and equipment to avoid incidences or accidents.
  7. Report any breakdown of equipment for the purposes of making replacements.
  8. Ensure safety and security of students and other users of the laboratories.
  9. Clean all laboratory equipment to ensure efficient operation of the laboratory.

Minimum Requirements

The suitable candidate should have the following qualifications and experience:

  1. KCSE Mean grade C- (Minus)
  2. Minimum of a Diploma in science laboratory technology from a recognized institution
  3. Well versed in ICT both as a working and reporting tool
  4. Ensure safe disposal of laboratory waste as per occupational safety and health standard.

 

 

Method of Application

Each application shall be accompanied by detailed Curriculum Vitae, Copies of Relevant Academic and Professional Certificates, National Identity Card or Passport, Testimonials, and other relevant supporting documents. Scanned copies of these documents must accompany the email application.

  1. Applicants must also submit the following:
  2. Clearance from Kenya Revenue Authority
  3. Clearance from Higher Education Loans Board
  4. Clearance from the Ethics and Anti-Corruption Commission
  5. Clearance from Credit Reference Bureau
  6. Criminal Investigation Department (Certificate of Good Conduct)
  7. Certificate of Good Conduct from Criminal Investigation Department.
  8. Letters of recommendation (in sealed envelopes) from at least three persons familiar with the applicant’s professional experience and general character one of whom must be the pastor of their local church.

All the positions above require individuals who are committed to Christian values and are of high ethical standards, integrity, and professionalism. All applications shall clearly be marked with the Reference Number of the Advertised position “Application for the position of (position applied for)”and submitted as follows:

  1. Three (3) hard copies, and
  2. An electronic copy in PDF format to be sent direct to the Vice Chancellor on email: applications2021@kemu.ac.ke

Three hard copies marked as per the position should be sent to:

The Vice Chancellor  
Kenya Methodist University
P.O. Box 267 – 60200
MERU, KENYA

So as to reach the Vice Chancellor not later than 15th October 2021. Only shortlisted candidates will be contacted. Applicants are required to request their referees to write to us directly using the above address.

 

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