Job Opportunities

1.     Finance and Administration Assistant

Closing date for applications: 30 July 2021

Location: Kakuma Refugee Camp

LWF World Service is the humanitarian and development arm of the Lutheran World Federation. We are a widely recognized, international, faith-based organization working in over 20 countries. We seek to bring people of all backgrounds together in the common quest for justice, peace, and reconciliation in an increasingly complex and fragmented world.

A commitment to the human rights of every individual, regardless of their status, guides our work, actions, and operations. We are particularly known for our timely, compassionate, and professional humanitarian work, and for our field presence in hard-to-reach areas. Our work is people-centered and community- based. Above all, we work with the most vulnerable, and in order to claim and uphold their rights, we engage proactively with local government and community structures.

Our partners in Kenya-Somalia Program include: Lutheran Churches and their related agencies, The European Commission (ECHO), the US Government (BPRM), WFP, UNICEF and UNHCR with whom we are key implementing partners.

Lutheran World Federation World Service Kenya – Somalia Program is seeking to recruit Kenyan national for the following position to be based in Kakuma.

Role Purpose

The incumbent will primarily be in charge of Compound Financial and administrative roles but also support certain Financial and administrative role of the LWF Kakuma area program, 70% dedicated to compound (Management of funds contributed by partner organizations and spearheading the administrative roles of compound management i.e. common areas and staff) and 30% dedicated to LWF Kakuma Area program.

The incumbent will report directly to Finance Officer or his/her designate.

Duties and responsibilities

  • Prepare compound management invoice scheduling based on room allocations and invoicing related agencies accordingly.
  • Keep track of partner’s payments by maintaining accurate receivable reports for each partner and distributing statements before the end of each quarter of the year.
  • Keep track of compound other income, follow up on payments and red flag overdue accounts for necessary action.
  • In conjunction with Finance Officer, review MOU with partners, circulate to partners and ensure that it is signed before the commencement of the annual year.
  • Prepare annual budget estimates in readiness for approval by compound partners before the commencement of the period under consideration.
  • Accurately track compound day to day expenditures, ensuring that they are properly supported.
  • Undertake monthly reconciliation of cash disbursements to HQ for compound transactions against actual expenses from those disbursements.
  • Keep accurate track of supplier’s statements for each month of the year and share these reports to the management committee.
  • Distribute aging report for outstanding income for partners under consideration.
  • Circulate monthly management reports that details budgeted vs actual expenditure for the respective month.
  • Sequential and proper filling of all the compound management documents for all expenses both at the program level and headquarter level.
  • Perform monthly cash flows for the compound that reconciles income and expenditure statements and the bank balance at the end of the month.
  • Disbursement of cash payments ensuring all relevant supporting documents are attached and that all the calculation are accurate.
  • Cash withdrawals from the bank and maintain compound petty cash ensuring that all the payments are adequately supported.
  • Preparing final books of accounts in readiness for audit of the year under consideration. This should be done in the first month after the year of audit.
  • Keep track of all compound property, maintaining asset register and ensuring that they are tagged and verifiable.
  • Supporting day to day financial accounting of the Kakuma area program finance function including covering up for staff deficits on account of leave or exit.

 Administrative

  • Ensuring that the compound environment remain tidy at all times.
  • Scheduling repairs for various assets including building to ensure that they remain in good state at all times.
  • Support LWF Kakuma area program day to day administrative roles including standing in for the administrative Assistant.
  • Help in planning for compound management meetings by circulating notices and agenda, sitting in the meetings, taking, sharing with partners, and filing minutes.
  • Participate in handling annual fuel framework contracts
  • Circulating MOUs and approved budgets to partners for signing before the commencement of the year under consideration.
  • Supervision of all Compound Management staff
  • Support the Area Program Manager in keeping all compound user agencies updated on progress of projects, joint assets like the gym and all matters that require their attention.

Academic and professional Qualifications

  • Degree in Business related discipline from a recognized University with specialization in Accounting or Finance.
  • Completed full CPA certification (CPA part 3). those registered as CPA-K will have an advantage.
  • 3 years’ experience with field operations in NGO setting in in a busy Finance Office. Exposure to real estate management will be an added advantage.
  • Experience working with various partners that manages a wide range of grants including UNHCR.
  • Strong computer skills in MS Office programs, particularly Excel.

Personal Attribute

  • Good team player – work collaboratively with others.
  • Ability to communicate and maintain highly professionalism
  • Strong administrative skills, Problem solving, conflict resolution skills & ability to maintain confidentiality
  • Attention to detail
  • Good reporting writing skills
  • Able to work independently; self-motivated & Ability to work in a challenging environment.
  • Ability to promote the values of equality, non-discrimination, and human rights for all
  • Attention to detail and the ability to work logically, consistently and accurately
  • Excellent numeracy skills combined with an inquiring, analytical mind

LWF/WS is an equal opportunity employer, irrespective of gender, race or religious affiliation. LWF/WS is a signatory to the Code of Conduct for humanitarian agencies. Our recruitment and selection procedures reflect the organization’s commitment to the prevention of abuse and exploitation of beneficiaries.

Apply Via https://www.lutheranworld.org/What_We_Do/OP/Vacancies.html#op-461661-finance-and-administration-assistant-national?utm

 

 

2.     Finance Assistant

Closing date for applications: 30 July 2021

Location: Kakuma Refugee Camp

Role Purpose

He/ she is responsible for ensuring that the documentations for all the transactions are complete and accurate, reconciles these records to book entries and ensures that balance sheet items are reconciled from time to time.

The incumbent will report directly to Finance Officer or his/her designate.

Duties and responsibilities

  • Payment of Refugee Staff on a monthly basis and casual wages.
  • Maintain the bank book (daily basis) on ACCPAC compatible spread sheet and mark “Posted” after update.
  • Reconciliations of balance sheet. (Debtors, creditors and others as decided by team).
  • Proper filling of Bank vouchers / mark “Paid” (after payment). Stick clear identification label on each folder.
  • Proper filling of Journal vouchers. Stick clear identification label on each folder.
  • Disbursement of cash payments ensuring all relevant supporting attached, calculation correct.
  • Cash withdrawals from the bank.
  • Tracking of multi installments cash payments.
  • Take back up every day of Excel cash, bank book & JV before close down computer and store out of premise.
  • Initiate to maintain professional look of finance room and filing system. Priorities always to maintain finance room tidy.
  • Under take any other tasks delegated by Finance Officer.

 Academic and professional Qualifications

  • Bachelor’s degree in a business related discipline, with major in Accounts or related field from a recognized University.
  • Must have completed at least CPA part 2
  •  At least four (4) years relevant experience in a busy environment
  • Demonstrated experience in use of computerized accounting systems
  • Must be proficient in MS Office Suites

 Personal Attribute

  • Good team player – work collaboratively with others.
  • Ability to communicate and maintain highly professionalism
  • Strong administrative skills, Problem solving, conflict resolution skills & ability to maintain confidentiality
  • Attention to detail
  • Good reporting writing skills
  • Able to work independently; self-motivated & Ability to work in a challenging environment.
  • Ability to promote the values of equality, non-discrimination, and human rights for all
  • Attention to detail and the ability to work logically, consistently and accurately
  • Excellent numeracy skills combined with an inquiring, analytical mind

LWF/WS is an equal opportunity employer, irrespective of gender, race or religious affiliation. LWF/WS is a signatory to the Code of Conduct for humanitarian agencies. Our recruitment and selection procedures reflect the organization’s commitment to the prevention of abuse and exploitation of beneficiaries.

Apply Via https://www.lutheranworld.org/What_We_Do/OP/Vacancies.html#op-461484-finance-assistant-national-position?utm

 

 

3.     ICT Assistant

Role Purpose

  • Provide technical lead and support to education and other program teams on digital  learning components.
  • He/she will work with ICT officer to support schools and other learning facilities to manage and care for all digital learning devices, and other digital equipment, repair and maintain them.
  • S/he will be required to ensure the use of technology in education is fully adopted, used effectively and efficiently, track outcomes and report on them.

The incumbent will report directly to Education Officer – Administration and Support or his/her designate.

Duties and responsibilities

  • Work with the IT officer and other Digital learning service providers to ensure equipment and software are up to date.
  • Keep an up-to-date inventory of all digital learning equipment in schools and other learning institutions including Youth Center’s that offer digital learning programs
  •  Support Instant schools Network project and Maggie schools Program
  • Support data collection and management for research and needs assessment
  • Training; Provide regular training for new and current members of staff for new and existing applications.
  • Ensure data and system integrity by setting up and administrating ICT security systems: anti-virus, backup routines, access controls, firewall and physical security.
  • Maintain necessary documentation for system maintenance and follow up appropriate maintenance contracts for all ICT equipment.
  • Enhance office IT system through appropriate upgrades and advise Operations Unit on changes or improvements required.

Academic and professional Qualifications

  • A bachelor’s degree in IT, preferably with some education background
  • At least 1 or more IT industry certifications e.g. CISCO, CompTIA A+.
  • At least 2 years of experience providing technology (ICT) in education, overseeing the use of digital learning devices in learning processes in primary or secondary schools
  • Experience working with INGOs or other international donor-funded programs a plus.
  • A good understanding of how, and the skills needed, to maintain reliable computer systems.
  • Basic training and/or coaching skills are highly needed

Personal Attribute

  • Ability to communicate and maintain highly professionalism
  • Good interpersonal skills, with ability to explain computer and IT concepts to staff who may have very basic IT knowledge.
  • Able to effectively manage, operate, repair and maintain PC and local office hardware and software applications.
  • Able to set up and manage internet routers, Wi-Fi access points, printers, projectors, scanners.
  • Ability to prioritize, organize and manage a large and diverse workload under pressure.
  • Ability to work and contribute as a team member in systems implementations.
  • Willingness to work outside regular office hours including weekends when needed

Apply Via https://www.lutheranworld.org/What_We_Do/OP/Vacancies.html#op-461660-ict-assistant-national-position?utm

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