1. Human Resource Officer
The Human Resource Officer (HRO) is responsible for providing support in the various human resource functions, which include recruitment, staffing, training and development, performance monitoring and employee welfare. They will be expected to coordinate workplace benefits and insurances including enrolment and termination in a timely and effective manner. The HRO will also prepare and generate various reports for employee and management action.
- Preparing Job descriptions, advertising vacant positions and managing the employment process.
- Orienting new employees and capacity building existing ones / implementing systematic staff development processes.
- Monitoring employee performance.
- Overseeing the health and safety of all employees.
- Ensuring all employees are organized and satisfied in their work environment.
- Ensuring implementation of payroll and benefits administration.
- Assist in creating employee performance management and appraisals by the managers.
- Ensuring accurate and proper record keeping of employee information.
- Reviewing the Organization’s HR policies.
- Developing short term and long term Human Resource planning strategies.
- Management of employee relations including employees’ disciplinary issues, grievances and conflicts and documenting the evidence.
- Management of staff attendance and leaves.
- Prepare annual compensation and benefits summary statements.
- Coordinate with insurance companies to resolve employee insurance challenges.
- Develop and review job descriptions and person specifications and match existing job profiles with appropriate candidates, preparing job adverts, checking the application forms, shortlisting, interviewing and selecting candidates.
- Work closely with other departments, increasingly in a consultancy role, assisting managers to understand and implement policies and strategies.
- Identify staff training needs and plan the trainings in lieu with resource availability.
- Work on a three to five years’ human resource strategic plan.
- Propose St. John Ambulance Scorecard, performance objectives for various roles, performance indicators, targets, evaluation criteria and performance rewards.
- Design an employee biodata for staff.
- Propose a suitable scheme of service.
- Review the Human Resource manual, policies and code of conduct.
- Handle matters arising between the brigade and the staff in liaison with the relevant brigade officer.
- Establish HR functions in line with best practice.
- A minimum of a Bachelor degree in Human Resource Management, Business Administration or a related field.
- Fully qualified HRM Professional and a member in good standing of IHRM.
- Possess working knowledge in labor and employment laws.
- At least three years’ relevant working experience.
- General Knowledge or experience with a charitable organization will be an added advantage.
- Fluency in English is a prerequisite.
- Developing standards.
- Fostering teamwork.
- Management proficiency.
- Building relationships.
- People skills.
2. Accountant (Coast Regional Office)
St John Kenya is a first aid and health charity organization incorporated in Kenya under the St John Ambulance of Kenya Act, Cap. 259 of the Laws of Kenya with mandates to provide emergency medical care, promote charitable works aimed at reducing human suffering, and to provide technical support to medical services in the country among other functions. The Organization is looking for an Accountant with strong financial and analytical skills to serve at the Coast Regional office in Mombasa.
- Receiving and Receipting of all cash and cheques
- Monthly Stock reconciliation
- Organization debt collection and Operating the Region Petty Cash on imprest system
- Ensure financial records/files are maintained in compliance with accepted procedures
- Receive Ambulance call sheets check them for accountability and book them on a timely
- Regular follow up of Accounts Receivable / Payable
- Implement organizational guidelines, where cash/bank management is concerned (through continuous monitoring
- Routinely monitors costs and prepare financial reports in accordance with the Financial Policy
- Conduct internal controls on a regular basis and provide related data for the annual office report
- Correspond with Finance Team in the Head Office on accounting and finance related issues
- Degree in Accounting, Finance or related fields
- Fully qualified CPA(K) and a member in good standing of ICPAK
- Knowledge of generally accepted accounting principles
- Experience with computer accounting programs and Microsoft applications
- Team–player and ability to work independently
- Excellent communication skills (verbal and written)
- Attention to detail and accuracy
- At least 3 years of verifiable professional working experience in a similar position
3. Ambulance Service Manager
The Ambulance Service Manager is responsible for coordinating staff, scheduling, policy development, accreditation compliance, quality improvement, interagency response matters, trainings and direct patient care during shifts. They are ultimately responsible for staff and operations of the Ambulance Service department.
- Overall administration of the Ambulance Service department.
- Coordinate staffing within the department and oversee employee performance.
- Oversees emergency vehicles, medicine supplies, and equipment and their inspection and compliance.
- Serve as staff to and liaison with the training and Ambulance Service Committee that provides direction and input on the ambulance contract’s business, finance and performance.
- Oversee the administration of the Ambulance Service Local Agreement with municipalities.
- Oversight of ongoing ambulance contracts and implementing and/or changing contract provisions as required and within the law
- Develop and manage the Ambulance Service annual budgets through monitoring expenditures, possible future expenditures and potential donors and grant sources.
- Coordinate EMT students in liaison with the course coordinator as they undertake their clinical.
- In coordination with the HR, investigate complaints on contract performance issues.
- Ensure compliance with established rules, ordinances, and regulations
- Interact regularly with involved jurisdictions, boards committees, councils and the communication/ dispatch center to identify and resolve problems and seek appropriate reative solutions.
- Coordinate staff, scheduling, policy development, accreditation compliance, quality improvement, interagency response matters, trainings and direct patient care during shifts.
- Advise the CEO on issues relating to Ambulance service department
- Recommend and develop program and policy change relating to Ambulance
- Answer any question and provide information to the public including letter writing, proposal development and making formal presentations.
- Application of Emergency Medical Services knowledge and expertise in program oversight including broad knowledge of up to date technology, regulations and laws.
- Develop and present related reports and proposals to the Ambulance Service Committee, management team, user agencies, vendors and other interested stake holders.
- Provide information and assistance to other departments, outside agencies, and the public on assigned functions.
- BSc in Nursing, Medical Sciences or related fields.
- Diploma in Nursing (KRN) or Clinical Medicine will also be considered.
- At least three years of relevant experience.
- Management experience and knowledge of medical emergency and evacuation will be an added advantage.
- Team player.
- People Person.
- Exhibit leadership qualities.
- Able to work under intense conditions.
- Empathetic and a committed to the growth of a team.
4. Procurement Officer
The procurement officer is responsible for overseeing the purchasing process, negotiating for future prospective contracts, ensuring high– quality and cost– effective purchases are made and maintain updated lists of current and incoming inventory. They will also recommend purchases in liaison with the head of finance.
- Overseeing the daily activities of the procurement department.
- Planning for purchase of equipment, supplies and services.
- Estimate and establish cost parameters and budgets for purchases.
- Monitoring and enforcing the company’s procurement policies and procedures.
- Create and maintain good relations with vendors/ suppliers.
- Manage records of purchases pricings and other important data.
- Review and analyze all vendors / suppliers, supply and price options.
- Proposing viable contracts for negotiation.
- Negotiate best deals for pricing and supply contracts.
- Maintain updated list of suppliers and their qualifications, delivery times and potential future development.
- Overseeing and supervising employees in relation to activities of procurement.
- Follow and enforce the procurement policies and procedures.
- Manage the procurement and supply department efficiently and effectively.
- Develop harmonious relations with the other departments.
- Support Organizational Goals and Objectives.
- Bachelor degree in Business Administration, Purchasing and Supplies, Procurement or equivalent.
- Diploma in Procurement and Supplies management, CIPS.
- A member is good standing of the Kenya Institute of Supplies Management (KISM) will have added advantage.
- Proficiency in MS Office tools and office automation solutions.
- At least three years verifiable experience in the procurement field.
- Detail oriented.
- Able to work under minimal supervision.
- Thorough and organized.
- A team player.
- Pleasant, self–driven and cordial.
Method of Application
Qualified and interested applicants are invited to send an application letter and curriculum vitae via email only quoting the job title on the email subject to firstname.lastname@example.org by 21 October 2021.Only shortlisted candidates will be contacted. Canvassing will lead to automatic disqualification. St. John is an equal opportunity employer.