Job Opportunities

1.     House Keeping Supervisor

Vacancy No: TUMEL/HK/SUP/006/13/2021

Reporting to the Hotel and Conference Manager, the House Keeping Supervisor job is to oversee, coordinate and direct all house-keeping services within the facility.

Duties and Responsibilities

  1. Establish and implement operational standards and procedures for the section in collaboration with the Hotel and Conference Manager.
  2. Outsource cleaning equipment and materials for gardens, floors and laundry, in collaboration with the procurement office.
  3. Liaise with service lender and equipment vendors concerning conditions and service provision situations in the facility.
  4. Ensure that work plans for cleaning staff are prepared in order to provide effective and efficient cleaning services in the facility.
  5. Ensure that cleaning services are well coordinated and satisfactory among the
  6. Inspect and certify cleaning services and works performed to ensure that they
  7. meet the established sanitation and hygiene standards of the Hotel and Conference.
  8. Receive and investigate cleaning service complaints and feedback from different end users and take corrective action according to the policies and procedures of the Hotel and Conference.
  9. Inspect and assess physical condition of Hotel and Conference facilities in order to determine the type of cleaning work and maintenance.
  10. Ensure that cleaning equipment are always in good conditions for continuous cleaning service provision, and report any dysfunction.
  11. Ensure steady supply of cleaning materials such as soaps, detergents, disinfectants and deodorants.
  12. Prepare and disburse reports on cleaning services and maintenance.
  13. Carry out other duties and responsibilities as may be assigned from time to time

Professional Requirements and Qualifications

  1. Must possess an earned Diploma in Hotel Management or other Hospitality courses from a recognized institution.
  2. Must have at least 2 years working experience in a similar role.
  3. Be computer literate
  4. Basic knowledge of Front Office operations
  5. Possess knowledge of hotel and conferencing operations or similar
  6. Must possess knowledge of professional standards
  7. Must possess good communication skills
  8. Must have good organizational skills
  9. Must possess good leadership skills
  10. Must possess good observation skills
  11. Must have good analytical skills different sections and units of the facility
  12. Must possess ability to work under pressure
  13. Must possess ability to work odd hours

Consolidated Salary Range

Diploma H, I, J 29,464/= – 54,423/=

 

 

2.     Procurement Assistant

Vacancy No: TUMEL/PROC/ASS/005/12/2021

Procurement Assistant is a supply chain and logistics professional specialized in ensuring the cost-effective purchase of all materials and services as required by the procurement plan whilst ensuring quality control and compliance with the Company’s policies and procedures. The successful candidate will ensure that procurement practices are undertaken as per the instructions of the Procurement Officer while enforcing transparency and accountability in the procurement process to ensure value for money. The ideal candidate MUST have at least 1 year experience as a procurement assistant.

Vacancy No. No. of Posts

Key responsibilities:

  1. Identification of needs from user departments through weekly standard
  2. requisition and categorizing requests into discrete groups of similar products.
  3. Keeping a detailed and organized stocks control management system for auditing purposes.
  4. Conduct market research to identify potential suppliers suitable to fulfilling our requirement
  5. Inviting and analyzing negotiated quotations through submission of Standard quote comparison
  6. Raising purchase orders to respective suppliers based on user department’s requirements and following up with accounts team regarding payment.
  7. Coordinating delivery of goods within specified lead time with suppliers by confirming PO, Delivery note, invoice match quality and specifications before acceptance of goods
  8. Ensure safe custody of procurement related documents such as invoices and delivery notes for purposes of reference, supplier dispute and reconciliation of accounts.
  9. Represent the interest of the company in all supplier negotiations, ensure the company gets best deals that project the best value for money, setup, and manage supplier contracts.
  10. Carry out other duties and responsibilities as may be assigned from time to time by your immediate supervisor or other persons in authority.

Professional Requirements and Qualifications:

  1. A Diploma in Procurement and Supplies Management or Certificate in Stores Management
  2. Must be a Member of Kenya Institute of Supplies Management (KISM).
  3. Good working knowledge with Microsoft Excel
  4. Work experience of a minimum of 1 year in a busy procurement environment preferably in government set up.
  5. You have strong project management skills: able to juggle multiple tasks and meet deadlines and targets.
  6. Excitement about our organizational culture—and in particular, be fired up to challenge yourself by embracing mutual vulnerability and a fire-hose of feedback.
  7. You are a strong team player with excellent interpersonal skills.
  8. You have excellent communication skills, both oral and written
  9. You are a quick learner with a strong growth mindset

 

 

3.     Water Processing Plant Supervisor

Reporting to: Managing Director

Qualifications and Experience

  • Required: BSc/BTech in Food Science and Technology or related qualifications with a minimum of 2 year experience.
  • Food/Beverage/Plastics manufacturing experience will be an added advantage
  • Extensive water quality/water supply knowledge and experience.
  • Preferably a member of an appropriate professional organization and be maintaining continuing professional development to meet the regulator requirements of competence.
  • Strong management and leaderships skills with the ability to motivate and drive.
  • Can manage complex and sometimes incomplete data sets and come to effective conclusions.
  • Good understanding of the regulatory environment for Water.
  • Strategic thinker, forward planner with ability to take an overview of company needs/targets.
  • Personal credibility and track record to gain the confidence of the regulators

Duties and Responsibilities

  1. Responsible for plant production goals, including putting in place and implementing systems and procedures to ensure operations of the plant meets production plans, product quality, health/safety/environment and cost standards.
  2. Responsible for quality and sales orientation, including identifying quality and sales improvement programmes to improve the cost effectiveness of the production process for the plant, as well as business development to improve market share.
  3. Direct and coordinate plant operations within company policy and guidelines, including purchase, materials deployment, production and shipping/delivery.
  4. Work with company management to recruit and manage adequate, well-trained and motivated staff through excellent leadership and communication skills, including staff recruitment, appraisal and commendation/discipline/promotion.
  5. Ensure appropriate maintenance of the clean and safe plant (as per regulatory requirements), including setting up and ensuring execution of maintenance plans/strategies, maintenance job routines, standard operating procedures (SOPs), management of change process, etc.
  6. Ensure all necessary records are maintained to ensure effective monitoring of the production process in the plant, including monitoring of working conditions to ensure the continued provision of a safe and healthy working environment for the personnel and plant as well as safe end-products for consumers.
  7. Carry out other duties and responsibilities as may be assigned from time to time

NB; This particular position is readvertised and therefore those who had applied earlier need not to reapply.

 

 

4.     Hotel & Conference Manager

Vacancy No: Manager TUMEL/H&CM/004/11/2021

Reporting to: Managing Director

Professional Requirements and Qualifications

  • Degree in Business Administration, Hospitality Management or relevant field
  • Must have a minimum of 2 years experience in a similar role
  • Proven experience as Hotel Manager or relevant role
  • Fluency in English
  • Knowledge of other languages is a big plus
  • Excellent knowledge of MS Office
  • Excellent customer service skills
  • Great decision making and problems solving skills
  • Ability to motivate staff
  • Must have experience in managing or re-positioning a hotel with clear track record will be preferred
  • Must have experience in overseeing budgets and resources
  • Must have experience in selecting and managing industry vendors
  • Must have strong leadership skills and ability to manage teams
  • Must be a go getter and self-starter.

Duties and Responsibilities

  1. Plan, implement and manage overall hotel daily operations
  2. Conduct hotel budgeting and financial planning
  3. Plan and organize hotel activities to drive sales
  4. Manage and monitor hotel expenses
  5. Manage and track hotel inventory
  6. Plan and implement marketing campaigns with marketing teams
  7. Build and maintain strong relationships with visitors and clients
  8. Build relationships with vendors
  9. Suggest and implement new ideas

Determine KPIs

  1. Track KPIs and produce reports
  2. Hire and onboard new hotel staff
  3. Evaluate staff performance
  4. Ensure safety and adherence to rules and regulations
  5. Prepare and manage schedules and shifts
  6. Carry out other duties and responsibilities as may be assigned from time to time

A consolidated salary that will include but not limited to House and Commuter Allowance, is tabulated below and shall be subjected to all statutory deductions

 

 

5.     Sales & Marketting Officer

Vacancy No. TUMEL/M/O/007/14/2021

Reporting to: Managing Director

We are looking for an experienced Sales and Marketing Officer to join our team! As a Sales and Marketing Officer, you will be responsible for developing marketing and sales
programs that maximize sales and marketing from the assigned accounts to the target accounts, overseeing and conducting market research to develop and implement sales initiatives, developing and implementing marketing and sales strategies and product knowledge.

Professional Requirements and Qualifications

For appointment to this position, one must possess the following:

  • A Degree/Diploma in Commerce (Marketing Option) or equivalent;
  • Must have at least 1 year post qualification experience in marketing;
  • Be a member of the Marketing Society of Kenya (MSK).
  • Possess good communication skills
  • Possess good organizational skills
  • Demonstrate good leadership skills
  • Demonstrate good observation skills
  • Possess good analytical skills

Duties and Responsibilities

  • Identifying target markets and developing strategies to communicate with them;
  • Participating in the development of sales and marketing strategy for the
  • enterprise in line with the enterprise ’s objectives;
  • Coordinating sales and marketing campaigns;
  • Implementing budgeted sales and marketing activities;
  • Monitoring customer needs;
  • Training and motivating sales and marketing staff to drive revenue growth;
  • Monitoring and analysing sales and marketing trends;
  • Developing and managing efficient distribution networks for sales;
  • Carrying out market research
  • Carry out other duties and responsibilities as may be assigned from time to time

Method of Application

If you are up to the challenge, possess the necessary qualification and experience, please send your application including an application letter, an updated CV, Academic and professional certificates and a copy of your National Identity Card on or before 26th August, 2021 before 5:00 pm. The Application should be addressed to; The Ag. Managing Director Technical University of Mombasa Enterprises Limited (TUMEL) P.O BOX 90420-00800 Mombasa. Email applications to be sent to: applications@tumel.co.ke

 

05 Jul, 2021

Logistics Assistant (West Pokot) – Deadline: Not Specified

Direct hierarchy: Logistics Manager

Contract duration: 6 Months

Location: West Pokot County, Kenya

Starting date: July, 2021

Background on ACTED

ACTED (Agency for Technical Cooperation and Development) is a French humanitarian NGO, founded in 1993, which supports vulnerable populations, affected by humanitarian crises worldwide. ACTED provides continued support to vulnerable communities by ensuring the sustainability of post-crisis interventions and engaging long-term challenges facing our target populations, in order to break the poverty cycle, foster development and reduce vulnerability to disasters. Their interventions seek to cover the multiple aspects of humanitarian and development crises through a multidisciplinary approach which is both global and local, and adapted to each context.

ACTED is looking for professionally confident, self-motivated, experienced and committed team player to fill the position of a Logistics Assistant in West Pokot County, Kenya.

Responsibilities

  1. Procurement Planning and Supply chain management
  • Responsible for project procurement planning and delivery
  • Manage and coordinate the entire procurement and supply chain resources in West Pokot county
  • Reinforce current procedures and the quality of ACTED internal control, based on ACTED standards and best practices
  • Ensure information flow with other departments for effective service delivery thus securing the successful conclusion of the programs – using ACTED reporting tools,
  • Update and circulation of the Order Form Follow up (OFFU), Contract Follow up (CFU);
  • Update and circulation of the procurement follow up;
  • Accountable for overall compliance with the procurement procedures;
  • Set up systems, implement documents and procedures & develop forms when necessary;
  • Ensure that all relevant people understand the procurement process by providing trainings, inductions and consistent information sharing.
  1. Stock Management
  • Accountable for ensuring the monthly stock inventory is complete;
  • Responsible for ensuring that that stock movement (IN & OUT) processes are respected;
  • Responsible for overall compliance with the stock management procedure;
  • Responsible for ensuring a regular update of the stock management database and it’s accuracy;
  • Responsible for providing stock reports;
  • Set up system, implement documents and procedures & develop forms when necessary;
  • Supervision and management of the warehouse team.
  1. Delivery (Transport) Management
  • Overall delivery management for ACTED freight;
  • Responsible for the overall compliance with delivery management procedures;
  • Set up system, implement documents and procedures & develop forms when necessary.
  1. Assets and Property Management (including premises)
  • Ensure the safety and effective use of all ACTED assets and property in the mission;
  • Ensure the asset database is up to date and accurate;
  • Responsible for ensuring that all assets are in a good working condition and that necessary maintenance and repairs of these resources is undertaken;
  • Ensure that all assets are used and stored in a safe and secure manner;
  • Accountable for the overall compliance with assets, property and premises management procedures;
  • Support HR and Administration in ensuring that property and premises are well maintained and adhere to ACTED standards;
  • Ensure that all data on ACTED assets is regularly backed up, as per base procedures and properly identified;
  • Ensure that all data on ACTED assets is backed up upon exit of staff / return of assets;
  • Set up system, implement documents and procedures & develop forms when necessary.
  1. Fleet and Fuel Management
  • Ensure proper utilization, maintenance and follow up of the ACTED fleet, as per ACTED procedures;
  • Control and manage the cost of the fleet (fuel, maintenance and repairs);
  • Ensure that the fleet database is updated and accurate;
  • Provide monthly reports and analysis to Capital Office and Area Coordination;
  • Regularly review and cross check fleet movements against the fleet database;
  • Ensure a monthly roster is prepared for all fleet staff and monitor overtime;
  • Ensure that regular vehicle maintenance is undertaken with the rental company.
  • Accountable for the overall compliance with the fleet management procedures;
  • Vehicle request and allocation standard operating procedures (SOPs)
  • Vehicle use and safety procedures (first aid, spares etc);
  • Supervision of fleet team;
  • Set up system, implement documents and procedures & develop forms when necessary.
  • Support the capital team, when needed, in terms of fleet follow up, compliance, procurement and contract negotiation.
  1. Telecommunication and Information Technology Support
  • Ensure that telecommunication and information management are functional;
  • Report to country office needs and requirements of the base.
  1. Reporting
  • Responsible for complying with all the reporting requirements within the various sub departments to the area coordination and country management teams; including but not limited to the monthly stock report, the monthly fuel and fleet report, etc.
  1. Protection mainstreaming:
  • Promoting of and adhering to Prevention of Sexual Exploitation and Abuse policy and guidelines (for site residents, ACTED staff, partner agencies, casual labours etc)

Qualifications/Skills Required:

  • Bachelor degree in purchasing Supply Management or Chartered Institute of Purchasing and Supply (CIPS, UK) or higher national diploma in store, logistics management or equivalent.
  • At least 3 years’ relevant experience in procurement and logistics management in INGOs.
  • Excellent communication, organization and presentation skills.
  • Computer literate and with excellent IT Knowledge.
  • Excellent interpersonal skills and demonstrated ability to establish effective work relations at all levels,
  • Ability to work efficiently under pressure

Method of Application

Qualified persons with the required skills are invited to submit their applications accompanied by detailed curriculum vitae and cover letter as a single document i.e. with the cover letter being on the first page and the CV starting on the second page, detailing three work related referees and contacts to kenya.jobs@acted.org and received on or before 5.00PM on 14/07/2021 with the subject line as;

APPLICATION FOR LOGISTICS ASSISTANT. Note that Applications sent without this exact subject line will not be shortlisted.

Please do not attach any other documents while sending your applications, if required they will be requested at a later stage.

Please note:

  • Only the shortlisted candidates will be contacted.
  • Shortlisting will be done on rolling basis and ACTED reserves the right to fill this position before the deadline;
  • ACTED will at no stage of recruitment process request candidate to make payments of any kind. Further, ACTED has not retained any agent in connection with recruitment.

ACTED is committed to protecting beneficiaries within our programmes from exploitation and abuse and any kind of misconduct. ACTED has specific policies, including PSEA and Child Protection, which outlines the expected behavior and the responsibility of all staff, beneficiaries, consultants and other stakeholders and has zero tolerance towards misconducts. Any candidate offered a job with ACTED will be expected to sign ACTED’s organizational Policies and Code of Conduct as an annex to their contract of employment and agree to conduct themselves in accordance with the provisions of these documents.

 

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