Job Opportunities

1.     Administrative Assistant – Deadline: 15/07/2021

This position is located in UNEP, Corporate Services Division, Nairobi duty station. Under the supervision of the Chief, Financial Management Service, the Administrative Assistant will be responsible for the following duties:

Responsibilities

  1. Human Resources Management:
    1. Initiates, processes, monitors, reviews and follows-up on actions related to the administration of the unit’s human resource activities, e.g. recruitment, placement, relocation, promotion, performance appraisal, job classification reviews, separation, training etc. ensuring consistency in the application of regulations and procedures.
    2. Enters, maintains and certifies administrative data and records for time and attendance, performance appraisal, etc. in electronic information systems.
    3. Reviews entitlements-related claims and reports.
    4. Provides advice and guidance to staff with respect to administrative procedures, processes and practices, liaising with central administrative services as necessary.
    5. Maintains and reviews organizational staffing tables; prints and reviews Umoja reports.
  2. Budget and Finance:
    1. Monitors status of expenditures and allotments through Umoja, records variations, updates budget tables.
    2. Consolidates data received and provides support to higher-level staff with respect to budget reviews of relevant intergovernmental and expert bodies.
    3. Reviews status of relevant expenditures and compares with approved budget.
    4. Reviews requisitions for goods and services to ensure (a) correct objects of expenditure have been charged and (b) availability of funds.
    5. Assists in the preparation of budget performance submissions.
    6. Prepares statistical tables and standard financial reports.
  3. General Administration:
    1. Prepares, processes and follows-up on administrative arrangements and forms related to the official travel of staff.
    2. Drafts routine correspondence.
    3. Maintains files of rules, regulations, administrative instructions and other related documentation.
    4. Maintains up-to-date work unit files (both paper and electronic).
    5. Coordinates extensively with service units and liaises frequently with internal team members both at Headquarters and in out-posted offices.
    6. Performs other related administrative duties, as required, e.g. operational travel programme; monitoring accounts and payment to vendors and individual contractors for services; physical space planning; identification of office technology needs and maintenance of equipment, software and systems; organizing and coordinating administrative arrangements for seminars, conferences and translations.
    7. Prepares and processes all UN forms and permissions for contractual and work Unit, Section or Service UN staff, including: UN grounds passes, property passes, UN parking permits, swipe-card access and door keys.
  4. Donor Administration:
    1. Assists with day-to-day administration of agreements between the UN Environment and donors.
    2. Generates invoices for assessed and voluntary contributions from donors.
    3. Processes the payment of donors and monitor deposits in UN Environment bank accounts.
    4. Generates receipts for payments received.
    5. Assists staff members, fund management officers regarding queries on payments and deposit related issues.
    6. Assists in communicating with donors via written and verbal means.
  5. Perform other related duties as assigned.

Competencies

  • PROFESSIONALISM: Ability to perform a broad range of administrative functions, e.g., budget/work programme, human resources, database management, etc. Ability to apply knowledge of various United Nations administrative, financial and human resources rules and regulations in work situations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
  • TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
  • CLIENT ORIENTATION: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Education

  1. High school diploma or equivalent is required. Additional technical qualifications, Certified Public Accountant (CPA) is desirable.
  2. Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Services and related categories in the United Nations Secretariat. Successful passing of the Administrative
  3. Support Assessment Test (ASAT) in English at the United Nations Headquarters (UNHQ), Economic Commission for Africa (ECA), Economic and Social Commission for Western Asia (ESCWA), United Nations Office at Geneva (UNOG), United Nations Office at Vienna (UNOV), International Criminal Tribunal for Rwanda (ICTR) or International Criminal Tribunal for the former Yugoslavia (ICTY) may be accepted in lieu of the GGST.
  4. The GGST is administered to applicants when required before the administration of a written assessment and/or interview.

Work Experience

  • A minimum of five (5) years of experience in administrative services, finance, accounting, audit, human resources or related area is required.
  • Experience with an Enterprise Resource Planning (ERP) system is desirable.
  • Experience with the United Nations, or another comparable large organization and its administrative and financial rules and regulations is desirable.
  • Experience in preparing donor financial statements is desirable.
  • Experience in operating a post implementation helpdesk to support new users is desirable.
  • Experience in preparing budget cost estimates and preparing budget utilization reports is desirable.
  • Experience in analysing grants to Implementing Partners is desirable.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Apply Via https://careers.un.org/lbw/jobdetail.aspx?id=156599&utm

 

2.     Senior Administrative Officer – Deadline: 18/07/2021

This post is located in UNEP’s Operations and Risk Management Section, Corporate Services Division at the Nairobi duty station. Under the supervision of the Deputy Director Corporate Services Division, the incumbent will be responsible for the following duties:

Responsibilities

  1. Provides policy guidance for the organization, on conceptual strategy development and management of the implementation of overall strategies policies and procedures in the areas of administration –facilities management, environmental management, asset management, enterprise risk management, audit management and liaison, travel, archives and records management.
  2. Acts as a liaison with the United Nations Office at Nairobi (UNON), UN Secretariat in New York, and other UN entities on issues related to operations, including identifying best practices in administration models. Represents the organization in meetings and relevant committees including UN Management Reform.
  3. Plans and oversees the management of activities undertaken by the section; ensures that substantive work programmes and programmed activities are carried out in a timely fashion, coordinating diverse projects in the section, and, in liaison with other organizations of the United Nations System, donors and agencies as appropriate.
  4. Manages, supervises and carries out the facilities management, environmental management, asset management, travel, archives and records management, enterprise risk management, audit management and liaison, UN reform including BOS work programmes of the section under his/her responsibility.
  5. Co-ordinates the work carried out by the section; and provides substantive advice to the divisions and MEA’s.
  6. Ensures that the section maintain high-quality standards and provides client-oriented services that are innovative, effective and efficient.
  7. Determines programmatic/administrative priorities and allocates resources necessary for the completion of outputs and functioning of the Section, including preparation of work plan inputs, budgets, assigning and monitoring of performance parameters and critical indicators, reporting on budget/programme performance, preparation of inputs for results-based budgeting and ensures timely delivery on tasks.
  8. Manages, guides, develops and trains staff under his/her supervision including evaluation of staff performance (PAS) and recruitment.
  9. Fosters teamwork and communication among staff in the section and across organizational boundaries.
  10. Performs other related duties as required.

Competencies

  1. PROFESSIONALISM: Knowledge of the UN administrative field of work in general experience in the specific areas being supervised. Ability to apply UN rules, regulations, policies and guidelines in work situations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
  2. PLANNING & ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
  3. CLIENT ORIENTATION: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
  4. LEADERSHIP: Serves as a role model that other people want to follow: empowers others to translate vision into results; is proactive in developing strategies to accomplish objectives; establishes and maintains relationships with a broad range of people to understand needs and gain support; anticipates and resolves conflicts by pursuing mutually agreeable solutions; drives for change and improvements; does not accept the status quo; shows the courage to take unpopular stands. Provides leadership and takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work; demonstrates knowledge of strategies and commitment to the goal of gender balance in staffing.
  5. VISION: Identifies strategic issues, opportunities and risks; clearly communicates links between the Organization’s strategy and the work unit’s goals; generates and communicates broad and compelling organizational direction, inspiring others to pursue that same direction; conveys enthusiasm about future possibilities.
  6. MANAGING PERFOMANCE: Delegates the appropriate responsibility, accountability and decision-making authority; makes sure that roles, responsibilities and reporting lines are clear to each staff member; accurately judges the amount of time and resources needed to accomplish a task and matches task to skills; monitors progress against milestones and deadlines; regularly discusses performance and provides feedback and coaching to staff; encourages risk-taking and supports creativity and initiative; actively supports the development and career aspirations of staff; appraises performance fairly.

Education

Advanced university degree (Master’s degree or equivalent) in business or public administration, finance, accounting, law or other related areas is a requirement. A first-level university degree in combination with two (2) years of qualifying work experience may be accepted in lieu of the advanced university degree.

Work Experience

  1. A minimum of ten (10) years of progressively responsible experience in at least three of the following areas is required: general administration, facilities management, environmental management, contract management, archives management, travel, risk management, audit liaison, management of service providers.
  2. Experience in administrative management and in the use of administrative modules of SAP or other similar Enterprise Resources Planning systems (ERPs) is desirable.
  3. Experience with organizational reform and common services initiatives is desirable.
  4. At least five years of international experience preferably in the United Nations or other similar international organization is desirable.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Apply Via https://careers.un.org/lbw/jobdetail.aspx?id=154958&utm

 

3.     Associate Programme Management Officer – Deadline: 12/08/2021

This position is located in the Programme Performance Support Unit in the Policy and Programme Division of UNEP, Nairobi duty station. The Associate Programme Officer will report to the head of unit. The focus of this job is to contribute to effective implementation, monitoring and reporting with regard to UNEP’s programmes, decisions of UNEP’s Governing Bodies, operations, and other activities. The incumbent will be responsible for the following duties:

Responsibilities

  1. Contribute to work on monitoring implementation of UNEA resolutions, including through the UNEA Monitoring and Reporting Portal, by coordinating reporting, analysing data, and providing client support for Secretariat teams and for Member States Voluntary Reporting.
  2. Contribute to the regular corporate reporting for results exercises, including through draft calls for inputs and liaison with various teams across the organisation, as well as collection, review and analysis of performance and results information received on implementation Programme of Work activities and resolutions/decisions of UNEP Governing Bodies.
  3. Contribute to the UNEP Open Data and IATI reporting functions and work on improving and integrating programme performance related data platforms. Carry out basic research on selected aspects of programmes, operations, and other activities.
  4. Participate in survey initiatives; assists with design of data collection tools; issues data collection tools, reviews, analyses, and interprets responses, identifies problems/issues and prepares preliminary conclusions.
  5. Contribute to the preparation of various written outputs, e.g. draft reports, briefing notes, background papers, analytical notes, and presentations.
  6. Provide administrative and substantive functions to consultative and other meetings, events linked to the work plan, to include proposing agenda topics, identifying and proposed participants, preparation of background documents, presentations and records, handling logistics.
  7. Undertake outreach activities; participates in the development of training; prepares and makes presentations on assigned topics/activities. Assists with collection and development of technical content for outreach and communication of UNEP results, in collaboration with the Communications Division.
  8. Participate in meetings and field missions, including provision of substantive and administrative, functions data collection.
  9. Perform other related duties as required.

Competencies

  • PROFESSIONALISM: Knowledge and understanding of theories, concepts and approaches relevant to particular sector, functional area or other specialized field. Ability to identify issues, analyse and participate in the resolution of issues/problems. Ability to assist with data collection using various methods. Conceptual analytical and evaluative skills to conduct independent research and analysis, including familiarity with and experience in the use of various research sources, including electronic sources on the internet, intranet, and other databases. Ability to apply judgment in the context of assignments given, plan own work and manage conflicting priorities. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
  • COMMUNICATION: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
  • PLANNING & ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Education

An advanced university degree (Master’s degree or equivalent) in environment, business administration, management, economics, or a related field is required. A first level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

Work Experience

  1. A minimum of two (2) years of progressively responsible experience in project/programme management, administration, or related area is required.
  2. Relevant work experience at the national or international level in monitoring and reporting for results of environmental or sustainable development programmes or projects, including in evidence-based data management and data visualisation is desirable.
  3. Experience with developmental projects, emerging economies and developing country contexts is desirable.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Apply Via https://careers.un.org/lbw/jobdetail.aspx?id=156976&utm

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