Job Opportunities

Your Role

Under the direct supervision of the Supply Chain Manager – Fresh Produce and under the guidance from the Head of Supply Chain, the Procurement Associate will ensure the provision of efficient and timely procurement of the dry goods products and ensure that Kibanda’s warehouses have the required stocks. This role will also be involved in planning, contract negotiation with various suppliers and work closely with the out bounds logistics team.

What You Will Do

  • Monitor stock levels, identify purchasing needs and procuring the required products for Kibanda’s operations to ensure availability of required stock for all warehouses
  • Research for new suppliers/potential vendors for new products
  • Update internal databases with order details (dates, vendors, quantities, discounts) Conduct market research to identify pricing trends and maintain good relationships with all of Kibanda’s suppliers.
  • Evaluate offers from vendors and negotiate better prices and suppliers for existing suppliers under the supervision of the Supply Chain Manager
  • Prepare cost analyses and maintain updated records of invoices and supplier contracts in liaison with the finance department
  • Follow up with suppliers, as needed, to confirm or change orders while liaise with warehouse staff to ensure all products arrive in good condition
  • Ensure safe custody of procurement related documents such as invoices and delivery notes for purposes of reference, supplier dispute and reconciliation of accounts.
  • Ensuring periodic stock taking and stock audit is conducted, at least  monthly
  • Advise the supply chain manager on any variances, concerns and/or improvements to the procurement process.
  • Ensure that the procurement policies are adhered to and exercised by all staff involved in the supply chain process

What you must have

  • Good understanding of basic procurement and supply chain processes
  • Good negotiator and interpersonal skills
  • Good working knowledge of MS Excel and Google suite
  • Good at managing relations with suppliers
  • Accurate, Innovative and a good planner
  • Degree / Higher National Diploma in Purchasing and Supplies.
  • Must have over 3 years’ experience in a busy procurement environment preferably
  • FMCG and/or start-up
  • Good Knowledge in Safety Management.
  • Must display a high degree of Integrity.
  • Flexibility to adapt to change in priorities

Kibanda Topup is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, gender identity or expression, marital status, physical disability, political affiliation, race, religion, or any other characteristic protected by applicable laws, regulations and ordinances.

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05 Jul, 2021

Manager – Facilities Technical Services – Deadline: 14/07/2021

Job Purpose

  • The job holder is Responsible for effective management facilities & Equipment.

Key Responsibilities/ Duties / Tasks

  1. Managerial / Supervisory Responsibilities
  • Management of renovation and maintenance work undertaken by maintenance contractor to ensure facilities are maintained to the required standards.
  • Supervise other staff in Works.
  • General management of utilities
  • Oversee preparation of budget and annual procurement plan for the section.
  1. Operational Responsibilities / Tasks
  • Oversee preparation of budget and annual procurement plan for the section.
  • Review and approve payments and expenditure for section and ensure budgets are adhered to and all control processes and procedures in place have been complied with.
  • Manage and develop staff capacity for the section setting and review of performance targets, managing disciplinary issues and ensuring that the Section’s operations are adequately staffed in terms of skills and numbers.
  • Lead and drive the development of facility management strategies and work plans; and ensure that these meet corporate needs.

Operational Responsibilities / Tasks

  • Formulate and enforcing policies, procedures strategies and work plans for the Section.
  • Formulation and development of acquisition and disposal plans for plant, machinery and equipment (scanners, generators, etc.)
  • Monitor  and enforce compliance with relevant statutory legislation
  • Carry out a review of services provided by third party service providers to ensure that contractual obligations are met.
  • Coordinate installation, operations, maintenance and repair of plant and equipment.
  • Develop, review and update facility management policies; and ensure sensitisation of new policies to staff is carried out as and when required.
  • Effective management of utilities and service providers.
  • Ensure equipment properly are managed and are regularly inspected to optimise performance.
  • Review and approve Bills of Quantity and drawings and proposals
  • Ensure that there is a regular review and evaluation of services provided by third parties and make recommendations to procurement on adherence to the SLAs.

Job Dimensions:

  1. Financial Responsibility
  • Approval of Budgets
  • Approval of  expenditure
  • Approval of Disposal of obsolete assets
  • Review and approval SAP requests
  1. Responsibility for Physical Assets
  • Responsible for physical assets assigned by the Authority.
  • Provides oversight over physical assets assigned to the section.
  1. Decision Making / Job Influence
  • Makes Strategic, Operational decisions.
  • Plan the work of subordinates.
  • Assign work to subordinates.
  • Monitor subordinates work performance.
  • Appraise/evaluate subordinates performance
  1. Working Conditions
  • Predominantly works within the office or houses

Job Competencies (Knowledge, Experience and Attributes / Skills).

Academic qualifications

  • A degree in Land Economics, Quantity Survey, Engineering or related discipline.

Professional Qualifications / Membership to professional bodies

  • Relevant professional registration.

Previous relevant work experience required.

  • At least 5 years work experience with 2 years at entry-level management.

Functional Skills, Behavioral Competencies/Attributes:

Analytical skills

  • Resilient and results oriented
  • Knowledge of Property Law, Council By-Laws etc.
  • Team player
  • Self-driven
  • Leadership skills
  • Work under pressure

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