This role is Responsible to the Head of Department (HOD) Disaster Management (DM) for providing technical leadership and strategic direction in the design, implementation and evaluation of high impact/quality DM with regards to the design, development, implementation and evaluation of community-based sustainable infrastructure programs. In addition, responsible for regional and county programme mapping and developing capacities to resource mobilize, lobby and advocacy to the KRCS strategy and the government at national and county development strategies. Other duties include development and coordination of programmatic strategies for tracking, monitoring and evaluation of projects/ programmes performance against set targets in order to improve the quality and delivery of programme activities to ensure high-level impact. The role is responsible for the private sector engagement in sustainable development programming for the Society.
The Project Management Specialist will have the overall responsibility of supporting the efficient implementation, and technical and financial management aspects of the operation including reporting, according to agreed plans and budget, and in line with FRC and ECHO requirements, procedures and policies.
Scope Of The Role:
- Project Management
- Leadership & Coaching
- Partnership development
- Capacity Development
- Supervision and oversight
- Monitoring & Evaluation
- Stakeholder Management
- Relationship Building
Project/Programme Cycle Management
- Ensure that all components of the Action are well planned, and implemented in a timely and accurate manner, and as per the technical specifications agreed between FRC and the implementing NS.
- Ensure that the Action is implemented as per signed contracts and in line with ECHO requirements, procedures and policies.
- Together with the KRCS, continuously work towards improving the implementation quality, monitoring, evaluation, and reporting of the Action.
- Promote the mainstreaming of cross-cutting themes; gender, social inclusion, humanitarian values and RCRC principles.
- Together with KRCS, draft a project-specific risk management plan and manage risks that go beyond project implementation.
- In cooperation with KRCS, promote the learning environment, and information and knowledge sharing on issues related to the objectives of the Action.
- Promote transparency in terms of follow-up actions that arise from the complaint hotline.
- Always ensure FRC common approach, strategic direction and standards.
- Support strategies for strengthening collaborative partnerships and networks with stakeholders, development partners, government agencies, the private sector and other players for the current running WASH programs as well as support initiation of new programs within the contract period.
- Represent the Partner National Society Consortium in Kenya during the implementation of the Action.
- Build and foster good relations with the KRCS and other national and international organizations in the country.
- Support the KRCS Emergency Health Manager to coordinate with both national and county level COVAX roll out coordination mechanisms.
- Monitor the progress on the Gok National COVAX roll out plans, assess how the project implementation is impacted and advise on remedial actions.
- Advise, mentor and coach the KRCS team in good implementation practices.
- Promote effective team building within the project staff to promote diversity and create an enabling environment whereby team members – individually and collectively – can give their best in pursuit of the project objectives.
Reporting and Communication
- Ensure timely and quality reporting compliance by the consortium partners.
- Review narrative and financial programme/project reports that are compiled by the KRCS project implementation team and ensure reporting meets back-donor requirements in cooperation with FRC Regional Finance and Administration Delegate.
- Provide feedback to implementing partners aimed at improved quality of reporting.
- For back donor reporting, coordinate and consolidate the information and reports from KRCS and other partners into a single document as per IFRC and ECHO requirements. Prepare any other narrative or financial reports as requested by FRC HQ and/or Regional Representative.
- Support the Project Coordinator in reporting issues.
- Support workshops and learning events to ensure lessons learned and good practice are compiled and used further to improve future planning, programming and implementation of other KRCS and FRC projects, and that they are shared for wider dissemination.
- Conduct joint monitoring visits with KRCS and consortium members to the implementation sites to assess the quality of implementation and gather feedback from beneficiaries and stakeholders.
- Contribute to FRC communications and fundraising objectives by acting as information source and media focal point for [specify] projects/programmes and initiatives in [region] as requested by FRC HQ and/or Line Manager.
- Succinct knowledge on project management.
- Strong leadership, team building, conflict resolution and ability to deliver the society’s articulated vision for sustainable change.
- Demonstrated ability to influence and resolve differences and conflicts.
- Business Administration: Knowledge of appropriate business practices and procedures. Ability to allocate resources, oversee budgets and contracts to ensure fiscal stability of the project.
- Building Work Relationships: Ability to work effectively with others, outside the line of formal authority. Ability to accomplish organization goals and to identify and resolve problems
- Change Management: Ability to support innovation and creativity by encouraging staff to accept and resolve challenges. Ability to remain flexible to meet constantly changing and sometimes opposing demands.
- Understanding of the Organization’s Business: The professional must understand Human Resource practices, the structure of the overall organization, finance principles, and computer information systems.
- Building Accountability: Designing and implementing standards of accountability for others in the organization that can be used to focus, guide and set high standards of performance for others in order to achieve business results.
- Training and guiding staff: Capacity to develop and deliver staff training during the project.
- Diversity and cultural sensitivity
- Managerial effectiveness
Minimum Qualifications and Experience
- Required: University level degree in Administration, Management or another relevant field
- Preferred: Technical background in financial management is a plus
- 5 years of professional experience of working in development cooperation and/or humanitarian aid.
- Previous working experience with the Red Cross and Red Crescent Movement partners – preferred.
- Experience in organizational development, working at the community level and/or in volunteer management – preferred.
- Experience EU/ECHO and/or foundations as back-donor – required.
- Good understanding of key issues in project management cycle.
- Excellent skills in producing technical and analytical reports and text in general.
- Experience in programme planning, monitoring, evaluation and reporting.
- Knowledge and proven track record in applying the principles of results-based management in practice.
- Ability to work as a distance team member with good stress management skills.
- Skills in training and developing staff.
- Self-supporting in computers.
- Cross-cutting themes: Apply a gender perspective to ensure specific needs, vulnerabilities and capacities are recognized and addressed.