Reporting to the Head of People & Culture, the administrative assistant is responsible for handling administrative tasks including but not limited to: handling incoming & outgoing telephone calls, receiving visitors, scheduling meetings, mail management, raising office stationery, kitchen and toiletries requisitions and filing of office documents and correspondence.
The administrative assistant will also work closely with the procurement & logistics coordinator and provide support to duties not limited to: tracking vendors’ contractual agreements, identifying purchasing needs, hotel, logistics and flight reservations, receiving goods and services as well as responding to queries from internal and external clients regarding procurement matters.
As an experienced professional, you will have proven administrative/front office support experience of at least 3 years, possess excellent interpersonal skills, strong organisational skills and be detail-oriented.
Ability to multi task, build effective working relationships with colleagues and maintain confidentiality are essential. Fluent communication (verbally and in writing) in both English and Swahili is a MUST.
You must be a holder of a Diploma in Secretarial Studies, Business Administration, HR Management, Supply Chain or related field. A first degree in the above fields will be an added advantage.
Method of Application
A detailed Job Profile can be accessed from the download section.
If you have the experience, skills and the ability we are looking for, please forward the application letter and updated CV by email to: email@example.com with the title ‘Administrative Assistant – Maternity Cover’ not later than 18th July 2021.
We treat all applications for employment on their merits and do not take into consideration any factors that are not relevant to the job such as disability, race, age, religion, gender, gender reassignment or sexual orientation.
Practical Action is committed to safeguarding and protecting children and vulnerable adults and as such candidates will be subject to pre-employment checks.
The successful applicant must have the pre-existing right to both live and work in Kenya. Applications will be reviewed on a rolling basis.
Only shortlisted candidates will be contacted.